May DPAC Meeting – Elections, AGM and Extracurricular Activities

DON’T FORGET – Our monthly DPAC meeting is tonight Monday May 9th @6:30pm and it’s HYBRID!!! The theme is this month is Extracurricular Activities and Why Are They Important? That means if you need to get out of your house (even if it’s in your PJ’s, lounge clothes or your hubby’s comfiest jogging pants – we aren’t judging as we do it too) and want to connect in person we will be back in person at the Van Bien Training Center but we will also have a virtual option to join us via the comfort of your home and PJ’s via MS Teams at this link. Either way, we are just happy to have people join us and their voices heard, no matter what.

There are two great things happening this month – ELECTIONS for the executive positions on DPAC as well as discussion of our monthly theme Extracurricular Activities: Why Are They are Important? Lots of studies have been conducted on the relationship between extracurricular activities and academic performance, and they all show that students who participate in them have higher self-confidence, better social intelligence, higher team building and collaboration skills, higher grades, more positive attitudes toward school and higher academic aspirations. There are a couple of great articles to read including:

 Top 8 Benefits of Extracurricular Activities for High School Students
BC Parent: After-School Activities Offer Worthwhile Benefits
The Benefits of Participating in Extracurricular Activities by Claudette Christison

May is also our AGM (annual general meeting = elections) month and all of the executive positions are open for election and/or re-election. There is more information on all the positions available and what their roles and responsibilities include at the bottom of this page.

DPAC play a critical role in representing parent voices at the district level in SD57. Did you know that School Act provides DPACs the power to advise the board of education respecting any matter relating to education within the district including educational policy? That’s a pretty awesome thing – to have the power of parent voices and input protected by law!

So what is the role of DPAC?? Well, basically in a nutshell:

▪ Comprised of elected parent representatives from PACs and serve as an umbrella organization for district PACs
▪ Assist parents in forming a PAC in every school
▪ Assist members in obtaining information and communicating with district
personnel
▪ Help parents navigate the school system locally
▪ Advocate for parental involvement in the education system
▪ Support & encourage PACs and parents in accessing the school system at all levels by providing regular forums for the exchange of ideas and information to ensure that public education serves the best interests of all students

Chair – 1 position:

  • speak on behalf of the council – essentially be the face and voice representing DPAC, PACs and parent voices from across SD57
  • represent DPAC at the school district and board level
  • ensure that the council is represented in school and district activities
  • ensure that council activities are aimed at achieving the purposes set out in the constitution

Vice-Chair – 1 position

  • support the role of the Chair, assisting the Chair in the performance of his or her duties including assuming the duties of the chair in the president’s absence or upon request

Secretary – 1 position

  • ensure that members are notified of meetings
  • record and file minutes of all meetings and who attended meetings
  • keep an accurate copy of the constitution and bylaws, and make copies available to members upon request
  • prepare and maintain other documentation as requested by the
  • membership or executive
  • issue and receive correspondence on behalf of the council
  • ensure safekeeping of all records of the council
  • DPAC—keep an accurate record of PAC representatives

Treasurer – 1 position

  • ensure all funds of the council are properly accounted for disburse funds as authorized by the membership or executive
  • ensure that proper financial records and books of account are maintained
  • report on all receipts and disbursements at general and executive
  • meetings
  • make financial records and books of account available to members upon request
  • have the financial records and books of account ready for inspection or audit annually
  • with the assistance of the executive, draft an annual budget
  • ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence
  • submit an annual financial statement at the annual general meeting

Directors at Large – 5 positions

  • serve in a capacity to be determined by the council at the time of election, and at other times as the council requires
  • represent DPAC and parent voices at various district Working Groups and Ad-Hoc committees throughout the year
  • be strong advocates for meaningful parent involvement in the school and school planning

April Monthly DPAC Meeting – Mental Health, Our Kids, Our Families and Our Schools

Don’t forget our monthly DPAC meeting is tonight Monday April 4th @6:30pm and it’s HYBRID!!! The theme is this month is Mental Health, Our Kids, Our Families and Our Schools 🙂

That means if you need to get out of your house (even if it’s in your PJ’s, lounge clothes or your hubby’s comfiest jogging pants – we aren’t judging as we do it too) and want to connect in person we will be back in person at the Van Bien Training Center but we will also have a virtual option to join us via the comfort of your home and PJ’s via MS Teams at this link. Either way, we are just happy to have people join us and their voices heard, no matter what.

The theme for April is Mental Health during the Pandemic: Effects, fallouts, lessons learned and solutions for the future  and we want to hear from you, including:

  1. What were your experiences with your children(s)s and family mental health during the pandemic? 
  2. What mental health gaps and needs did you experience in our schools and education system in the last two years? 
  3. What is missing? What have we learned? 
  4. What are some potential solutions or opportunities you see for our district? What have you seen or heard from other districts that you think may be helpful for our district? 

YAY! February DPAC Meeting – Catchment & Capacity – Feb 7th

Don’t forget that our monthly DPAC meeting is tonight Monday February 7th @ 6:30pm so join us via the comfort of your home and PJ’s via MS Teams at this link.

For obvious safety reasons and the current state of the Covid pandemic there will be no in person meeting this month, instead our January meeting will be held virtually only. Our theme this month is Catchment & Capacity and we are discussing:

  • what are the capacity questions, concerns and experiences you have had as a parent at the school(s) your family attends?
    • what questions do you have around how catchment is determined in SD57?
    • what do you see as the short term as well long term challenges with capacity facing our district?
    • what are some potential solutions or opportunities you see for our district? What have you seen or heard from other districts that you think may be helpful for our district?
If you are attending virtually and are new to using MS Teams, we suggest downloading the app and creating a free Microsoft account. Alternately you can click on the meeting link and attend the meeting via the your browser of choice as a guest either on a computer or mobile device. When you join the DPAC meeting MS Teams will ask for your name – please fill in your full name and school or organization you are representing.

Oh! Did you know our City of PG website has maps?? Lots and lots of cool maps, including the ability to see the catchment details for all elementary and secondary schools?? (psst… click on the link above, scroll down to PGMap and check out the screenshots below on how to see and do this):

So come, bring a friend, a cup of something warm and yummy to drink (we won’t check what you put in it – honest) and join us for a round table discussion on what the challenges and opportunities for providing education are in our growing city and community. As usual, all our partner groups will be attending including our new Superintendent Cindy Heitman (yay!), Joanne Hapke representing PG Teachers Association, representative for the PG Principals and Vice-Principals Association, CUPE representation, a member of our Board of Trustees and others.

DPAC Minutes – November 2021 – Safety Quiz

Our DPAC Meeting on November 1 had a lively discussion about Safety in and around our schools. Much is being done to ensure students feel safe and have a sense of belonging in our schools.

Check out our Safety Quiz on SurveyMonkey to learn more about our theme this month. Safety Matters Survey (surveymonkey.com)

We had a Presentation from Acting Superintendent Cindy Heitman.

Please also take some time to review the presentation regarding Facility Services. Some great data and information on how our buildings are heated and ventilated to high standards. Big thanks to Barry Bepple and Brett Apolczer for putting this together.

Reach out to us anytime at info@sd57dpac.ca. Thanks!

November DPAC Meeting – Safety is the Theme

It’s that time of month again!!! Come join us on Monday November 1st @6:30 for our monthly DPAC meeting. Due to circumstances outside of our control our November meeting will be entirely virtual via MS Teams.  Our DPAC meetings start at 6:30 for PACs and parents, with our Partner Groups, Rights & Stakeholders joining us at 7:30pm.

Join on your computer or mobile app click on the link below:

Click here to join the meeting

Learn More | Meeting options

The theme for November is Safety – physically, emotionally and psychologically both within classrooms and within the larger school community. We want to hear your experiences, challenges and thoughts on what safety means to your family and child. All of our usual partner groups will be there, and there will be a presentation on ventilation and air safety in our schools by SD57staff.

Here are some Safety Resources for PACs and Parents:

If you are attending virtually and are new to using MS Teams, we suggest downloading the app and creating a free Microsoft account. Alternately you can click on the meeting link and attend the meeting via the your browser of choice as a guest either on a computer or mobile device. When you join the DPAC meeting MS Teams will ask for your name – please fill in your full name and school or organization you are representing.

This year we are trying something new – we have decided to focus on certain themes for each month of the school year and have lined them up with other events and district work happening throughout the year. We have asked that each of our Partner Groups, Rights & Stakeholders present to our PACs & parents related to or focused on the monthly themed topic for 5 minutes and then we have planned for 5 minutes of Q&A for each partner group as well. 

MonthTheme
SeptemberAdvocacy
OctoberSOGI; Inclusivity & Equality
NovemberSafety – Emotional, Psychological & Physical in our School  Communities
DecemberWhere’s Waldo? Where are things at? PACs to provide updates to Partner Groups, Rights & Stakeholders
JanuaryDistrict Innovation & Strategic Plan
FebruaryCatchment & Capacity in SD57
MarchFinancial & Budgets
AprilMental Health & Wellness
MayExtracurricular Activities
June Truth & Reconciliation

In addition to our monthly focused themes, DPAC has identified three key overarching priorities that we will be focusing our work on this 2021-2022 school year:

Community SafetySafety in and around our school community Emotionally & psychologically Physically – in the school, on the school grounds & around the school grounds Virtually
PAC & Parent Education & EmpowermentAdvocacy Education
Getting Excited About Education AgainCurriculum changes, core competencies, life skills Indigenous content integrated in curriculum How special education programs support learners. District Learner Support (DLS) Integrating physical activity and outdoor class times into learning

We look forward to seeing everyone again and continuing the work to improve education for the children and families in our district!

DPAC Minutes – October 2021 – Inclusion Survey

Our theme this month is Inclusion which includes equality and sexual orientation and gender identity topics. We had a great discussion with PACs at the beginning of the meeting about what parents can do to support inclusion and identity at home. We had presentations from various stakeholders and partners from the District on how values, policy, and curriculum drive the organization to create welcoming spaces for all.

Please take a minute to do our Inclusion Quiz on SurveyMonkey. It will give you insights into our District.

https://www.surveymonkey.com/r/SD57DPACInclusionQuiz

Take a look at the minutes from our October 4th meeting below. Plan to attend our November 1 meeting on MS Teams with the theme of Safety.

October Monthly DPAC Meeting

Come and join us Monday October 4th @6:30 either in person or virtually via Microsoft Teams (join on your computer or mobile app): Click here to join the meeting

If you are attending virtually and are new to using MS Teams, we suggest downloading the app and creating a free Microsoft account. Alternately you can click on the meeting link and attend the meeting via the your browser of choice as a guest either on a computer or mobile device. When you join the DPAC meeting MS Teams will ask for your name – please fill in your full name and school or organization you are representing.

As in the past, our DPAC meetings start at 6:30 for PACs and parents and our Partner Groups, Rights & Stakeholders will join us at 7:30 at the Van Bien Training Center. However, given that we are still in a pandemic and the availability of new technologies we are also moving to a hybrid meeting model this year so there will also be a MS Teams meeting link for anyone who prefers to attend virtually.

For those attending in person, the following communicable disease guidelines requirements must be adhered to:

  • Do a self-assessment Covid health check prior to attending: https://bc.thrive.health/covid19/en  or SD57 Daily Health Check for Staff & Visitors
  • Do not attend if you sick or have symptoms or any kind (even if it just a cold or sniffles)
  • You must be wearing a mask when attending any indoor in person events, including DPAC and PAC meetings
  • Social distancing is on personal preference – it is no longer mandated
  • You must sanitize or wash your hands upon arrival
  • You must sign in and provide your contact information upon arrival, should PH and SD57 need to follow up for case and contact tracing purposes.

This year we are trying something new – we have decided to focus on certain themes for each month of the school year and have lined them up with other events and district work happening throughout the year. We have asked that each of our Partner Groups, Rights & Stakeholders present to our PACs & parents related to or focused on the monthly themed topic for 5 minutes and then we have planned for 5 minutes of Q&A for each partner group as well. 

MonthTheme
SeptemberAdvocacy
OctoberSOGI; Inclusivity & Equality
NovemberSafety – Emotional, Psychological & Physical in our School  Communities
DecemberWhere’s Waldo? Where are things at? PACs to provide updates to Partner Groups, Rights & Stakeholders
JanuaryDistrict Innovation & Strategic Plan
FebruaryCatchment & Capacity in SD57
MarchFinancial & Budgets
AprilMental Health & Wellness
MayExtracurricular Activities
June Truth & Reconciliation

In addition to our monthly focused themes, DPAC has identified three key overarching priorities that we will be focusing our work on this 2021-2022 school year:

Community SafetySafety in and around our school community Emotionally & psychologically Physically – in the school, on the school grounds & around the school grounds Virtually
PAC & Parent Education & EmpowermentAdvocacy Education
Getting Excited About Education AgainCurriculum changes, core competencies, life skills Indigenous content integrated in curriculum How special education programs support learners. District Learner Support (DLS) Integrating physical activity and outdoor class times into learning

We look forward to seeing everyone again and continuing the work to improve education for the children and families in our district!

DPAC Minutes – September 2021 – Advocacy Survey

Our theme this month is Advocacy. We had a great discussion with PACs at the beginning of the meeting about what issues parents are advocating for on behalf of their children and what PACs advocate for at their school. We presentations from various stakeholders and partners from the District on what Advocacy means to them and how they work to support students and families.

Please take a minute to give us feedback on this SurveyMonkey. It will help DPAC gather information to continue our work advocating for all parents in our District.

Advocacy Quiz Survey (surveymonkey.com)

Our first meeting of the year was on September 13, a successful “hybrid” meeting with attendees at Van Bien Training Centre and virtually on Microsoft Teams. Take a look at the minutes below.

Contact us anytime at info@sd57dpa.ca.

September Monthly DPAC Meeting

September 13th Monthly DPAC @ 6:30pm virtual meeting link: Microsoft Teams meeting Join on your computer or mobile app: Click here to join the meeting

If you are attending virtually and are new to using MS Teams, we suggest downloading the app and creating a free Microsoft account. Alternately you can click on the meeting link and attend the meeting via the your browser of choice as a guest either on a computer or mobile device. When you join the DPAC meeting MS Teams will ask for your name – please fill in your full name and school or organization you are representing.

DPAC is excited to start meeting in person this coming Monday September 13th again.  As in the past, our DPAC meetings start at 6:30 for PACs and parents and our Partner Groups, Rights & Stakeholders will join us at 7:30 at the Van Bien Training Center. However, given that we are still in a pandemic and the availability of new technologies we are also moving to a hybrid meeting model this year so there will also be a MS Teams meeting link for anyone who prefers to attend virtually.

For those attending in person, the following communicable disease guidelines requirements must be adhered to:

  • Do a self-assessment Covid health check prior to attending: https://bc.thrive.health/covid19/en  or SD57 Daily Health Check for Staff & Visitors
  • Do not attend if you sick or have symptoms or any kind (even if it just a cold or sniffles)
  • You must be wearing a mask when attending any indoor in person events, including DPAC and PAC meetings
  • Social distancing is on personal preference – it is no longer mandated
  • You must sanitize or wash your hands upon arrival
  • You must sign in and provide your contact information upon arrival, should PH and SD57 need to follow up for case and contact tracing purposes.

This year we are trying something new – we have decided to focus on certain themes for each month of the school year and have lined them up with other events and district work happening throughout the year. We have asked that each of our Partner Groups, Rights & Stakeholders present to our PACs & parents related to or focused on the monthly themed topic for 5 minutes and then we have planned for 5 minutes of Q&A for each partner group as well. 

MonthTheme
SeptemberAdvocacy
OctoberSOGI; Inclusivity & Equality
NovemberSafety – Emotional, Psychological & Physical in our School  Communities
DecemberWhere’s Waldo? Where are things at? PACs to provide updates to Partner Groups, Rights & Stakeholders
JanuaryDistrict Innovation & Strategic Plan
FebruaryCatchment & Capacity in SD57
MarchFinancial & Budgets
AprilMental Health & Wellness
MayExtracurricular Activities
June Truth & Reconciliation

In addition to our monthly focused themes, DPAC has identified three key overarching priorities that we will be focusing our work on this 2021-2022 school year:

Community SafetySafety in and around our school community Emotionally & psychologically Physically – in the school, on the school grounds & around the school grounds Virtually
PAC & Parent Education & EmpowermentAdvocacy Education
Getting Excited About Education AgainCurriculum changes, core competencies, life skills Indigenous content integrated in curriculum How special education programs support learners. District Learner Support (DLS) Integrating physical activity and outdoor class times into learning

We look forward to seeing everyone again this year and continuing the work to improve education for the children and families in our district!

June Monthly Meeting & Traffic Town Hall

This Monday June 7th we are holding our Traffic Town Hall as part of our monthly DPAC meeting SD57 Traffic Town Hall. The monthly DPAC meeting will start at 6:30 as per our usual time, with Community and Partner group representatives joining us to start the Traffic Town Hall at 7pm.

Zoom Meeting Link: https://ca01web.zoom.us/j/65674887171?pwd=NmxKbGtYb2ZvU2c0VW53MFFISlZEdz09
Meeting ID: 656 7488 7171
Passcode: Kd5t*1cv

May Minutes are posted here.

June 2021 Treasurer’s Report:

Education Programs & Planning Committee Report:

Expanded Committee of the Whole (ECOW – budget) Report:

Education Services Committee Report: