May DPAC Meeting – Elections, AGM and Extracurricular Activities

DON’T FORGET – Our monthly DPAC meeting is tonight Monday May 9th @6:30pm and it’s HYBRID!!! The theme is this month is Extracurricular Activities and Why Are They Important? That means if you need to get out of your house (even if it’s in your PJ’s, lounge clothes or your hubby’s comfiest jogging pants – we aren’t judging as we do it too) and want to connect in person we will be back in person at the Van Bien Training Center but we will also have a virtual option to join us via the comfort of your home and PJ’s via MS Teams at this link. Either way, we are just happy to have people join us and their voices heard, no matter what.

There are two great things happening this month – ELECTIONS for the executive positions on DPAC as well as discussion of our monthly theme Extracurricular Activities: Why Are They are Important? Lots of studies have been conducted on the relationship between extracurricular activities and academic performance, and they all show that students who participate in them have higher self-confidence, better social intelligence, higher team building and collaboration skills, higher grades, more positive attitudes toward school and higher academic aspirations. There are a couple of great articles to read including:

 Top 8 Benefits of Extracurricular Activities for High School Students
BC Parent: After-School Activities Offer Worthwhile Benefits
The Benefits of Participating in Extracurricular Activities by Claudette Christison

May is also our AGM (annual general meeting = elections) month and all of the executive positions are open for election and/or re-election. There is more information on all the positions available and what their roles and responsibilities include at the bottom of this page.

DPAC play a critical role in representing parent voices at the district level in SD57. Did you know that School Act provides DPACs the power to advise the board of education respecting any matter relating to education within the district including educational policy? That’s a pretty awesome thing – to have the power of parent voices and input protected by law!

So what is the role of DPAC?? Well, basically in a nutshell:

▪ Comprised of elected parent representatives from PACs and serve as an umbrella organization for district PACs
▪ Assist parents in forming a PAC in every school
▪ Assist members in obtaining information and communicating with district
▪ Help parents navigate the school system locally
▪ Advocate for parental involvement in the education system
▪ Support & encourage PACs and parents in accessing the school system at all levels by providing regular forums for the exchange of ideas and information to ensure that public education serves the best interests of all students

Chair – 1 position:

  • speak on behalf of the council – essentially be the face and voice representing DPAC, PACs and parent voices from across SD57
  • represent DPAC at the school district and board level
  • ensure that the council is represented in school and district activities
  • ensure that council activities are aimed at achieving the purposes set out in the constitution

Vice-Chair – 1 position

  • support the role of the Chair, assisting the Chair in the performance of his or her duties including assuming the duties of the chair in the president’s absence or upon request

Secretary – 1 position

  • ensure that members are notified of meetings
  • record and file minutes of all meetings and who attended meetings
  • keep an accurate copy of the constitution and bylaws, and make copies available to members upon request
  • prepare and maintain other documentation as requested by the
  • membership or executive
  • issue and receive correspondence on behalf of the council
  • ensure safekeeping of all records of the council
  • DPAC—keep an accurate record of PAC representatives

Treasurer – 1 position

  • ensure all funds of the council are properly accounted for disburse funds as authorized by the membership or executive
  • ensure that proper financial records and books of account are maintained
  • report on all receipts and disbursements at general and executive
  • meetings
  • make financial records and books of account available to members upon request
  • have the financial records and books of account ready for inspection or audit annually
  • with the assistance of the executive, draft an annual budget
  • ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence
  • submit an annual financial statement at the annual general meeting

Directors at Large – 5 positions

  • serve in a capacity to be determined by the council at the time of election, and at other times as the council requires
  • represent DPAC and parent voices at various district Working Groups and Ad-Hoc committees throughout the year
  • be strong advocates for meaningful parent involvement in the school and school planning

September Monthly DPAC Meeting

September 13th Monthly DPAC @ 6:30pm virtual meeting link: Microsoft Teams meeting Join on your computer or mobile app: Click here to join the meeting

If you are attending virtually and are new to using MS Teams, we suggest downloading the app and creating a free Microsoft account. Alternately you can click on the meeting link and attend the meeting via the your browser of choice as a guest either on a computer or mobile device. When you join the DPAC meeting MS Teams will ask for your name – please fill in your full name and school or organization you are representing.

DPAC is excited to start meeting in person this coming Monday September 13th again.  As in the past, our DPAC meetings start at 6:30 for PACs and parents and our Partner Groups, Rights & Stakeholders will join us at 7:30 at the Van Bien Training Center. However, given that we are still in a pandemic and the availability of new technologies we are also moving to a hybrid meeting model this year so there will also be a MS Teams meeting link for anyone who prefers to attend virtually.

For those attending in person, the following communicable disease guidelines requirements must be adhered to:

  • Do a self-assessment Covid health check prior to attending:  or SD57 Daily Health Check for Staff & Visitors
  • Do not attend if you sick or have symptoms or any kind (even if it just a cold or sniffles)
  • You must be wearing a mask when attending any indoor in person events, including DPAC and PAC meetings
  • Social distancing is on personal preference – it is no longer mandated
  • You must sanitize or wash your hands upon arrival
  • You must sign in and provide your contact information upon arrival, should PH and SD57 need to follow up for case and contact tracing purposes.

This year we are trying something new – we have decided to focus on certain themes for each month of the school year and have lined them up with other events and district work happening throughout the year. We have asked that each of our Partner Groups, Rights & Stakeholders present to our PACs & parents related to or focused on the monthly themed topic for 5 minutes and then we have planned for 5 minutes of Q&A for each partner group as well. 

OctoberSOGI; Inclusivity & Equality
NovemberSafety – Emotional, Psychological & Physical in our School  Communities
DecemberWhere’s Waldo? Where are things at? PACs to provide updates to Partner Groups, Rights & Stakeholders
JanuaryDistrict Innovation & Strategic Plan
FebruaryCatchment & Capacity in SD57
MarchFinancial & Budgets
AprilMental Health & Wellness
MayExtracurricular Activities
June Truth & Reconciliation

In addition to our monthly focused themes, DPAC has identified three key overarching priorities that we will be focusing our work on this 2021-2022 school year:

Community SafetySafety in and around our school community Emotionally & psychologically Physically – in the school, on the school grounds & around the school grounds Virtually
PAC & Parent Education & EmpowermentAdvocacy Education
Getting Excited About Education AgainCurriculum changes, core competencies, life skills Indigenous content integrated in curriculum How special education programs support learners. District Learner Support (DLS) Integrating physical activity and outdoor class times into learning

We look forward to seeing everyone again this year and continuing the work to improve education for the children and families in our district!

General Meeting Agenda – Monday, October 4, 7pm

Agenda package:

2010 October 4 – treasurer report pages for meeting PDF

2010 October 4 – agenda – printable PDF

BCCPAC Member Resolution Form

BCCPAC Nomination form

2010 09 13 DPAC Minutes


7:00 p.m. Van Bien Training and Development Centre

1. Adoption of Agenda

2. Adoption of September 13, 2010 Minutes

3. PAC Networking (Increasing PAC involvement / outreach)

4. Reports

(a) DPAC Chair Report

(b) Treasurer’s Report (motion for signing authorities)

(c) Superintendent Report

(d) Trustee Report

(e) PGDTA Report

(f) PGPVPA Report

(g) CUPE Report

(h) DSAC Report

(5-10 Minute Coffee/ Snack Break)

5. Committee Reports

(a) EPPC Committee Report – Chris Finke (Alternate: Don Sabo)

(b) Education Services Committee Report- Stephen Shannon (Alternate: Dennis Fudge)

(c) Policy/Governance Committee Report – Don Sabo (Dennis fudge)

(d) Parent Involvement Committee – Cara Vandekraats

6. Announcements/New Business

(a) DPAC microphone and Luminate (Steve)

(b) BCCPAC Extra-Ordinary Meeting; Motion to appoint Chris and Sarah as our DPAC delegates.

(c) BCCPAC Extra-Ordinary Meeting; PACs to complete proxy form & send to DPAC via school principals?

(d) DPAC Executive /School Trustee Meeting (7:00 – 9:00 pm; Dates?)

(e) PACs and Accounting Responsibilities (group discount rate or purchase of accounting software?)

(f) Gaming Grant Year End Financial Report Training (Chris)

(g) Major theme: “Economies of Scale” Presented an Introduction to the School Board

7. Other Business

(a) Signing Authorities for DPAC Bank Account

8. Agenda items for next meeting

9. Adjournment – Next meeting is scheduled for Monday, November 8, 2010 at

7:00 pm Van Bien Training and Development Centre.


– Minutes of September 13, 2010 Meeting

– Treasurer’s Report

– BCCPAC Proxy Forms