To assist new parent advisory councils, the following positions are typically set out in the PAC bylaws, along with their duties:
The President will
- speak on behalf of the council
- consult with council members
- preside at membership and executive meetings
- ensure that an agenda is prepared
- appoint committees where authorized by the membership or executive
- ensure that the council is represented in school and district activities
- ensure that council activities are aimed at achieving the purposes set out in the constitution
- be a signing officer
The Vice-President will :
- support the president
- assume the duties of the president in the president’s absence or upon request
- assist the president in the performance of his or her duties
- accept extra duties as required
- be a signing officer
The Secretary will
- ensure that members are notified of meetings
- record and file minutes of all meetings
- keep an accurate copy of the constitution and bylaws, and make copies available to members upon request
- prepare and maintain other documentation as requested by the membership or executive
- issue and receive correspondence on behalf of the council
- ensure safekeeping of all records of the council
The Treasurer will
- be a signing officer
- ensure all funds of the council are properly accounted for
- disburse funds as authorized by the membership or executive
- ensure that proper financial records and books of account are maintained
- report on all receipts and disbursements at general and executive meetings
- make financial records and books of account available to members upon request
- have the financial records and books of account ready for inspection or audit annually
- with the assistance of the executive, draft an annual budget
- ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence
- submit an annual financial statement at the annual general meeting
The DPAC (District Parent Advisory) Representative will
- attend all DPAC meetings and represent, speak, and vote on behalf of the PAC
- maintain current registration of the PAC
- report regularly to the membership and executive on all matters relating to the DPAC
- seek and give input to the DPAC on behalf of the PAC
- receive, circulate, and post DPAC newsletters, brochures, and announcements
- receive and act on all other communications from the DPAC
- liaise with other parents and DPAC representatives
The School Planning Council (SPC) representatives will
- attend all SPC meetings
- represent, speak, and vote on behalf of the PAC at SPC meetings
- request and take direction from the membership and executive
- be strong advocates for meaningful parent involvement in the school and school planning
- provide a written report to all general and executive meetings
- attend general and executive meetings as directed by the membership or executive
Members at Large will
- serve in a capacity to be determined by the council at the time of election, and at other times as the council requires
Other executive positions may include:
- Communications- Manage communications and marketing for the PAC including, but not limited to PAC newsletters, email broadcasts, website, bulletin boards, etc.
- Volunteer – Coordinate volunteers for PTO events and school activities. Collect list of general volunteers at beginning of year and for special events. Assure that volunteer data is recorded and available to both the PAC and teachers. Work with teachers, staff, and leaders of committees to assure volunteers are recruited for programs.
- Fundraising – Manage the coordination of the PAC’s fund-raising activities.
The following is from a US website, and shows an estimate for time and effort required: