DRAFT Minutes – April 8, 2013 Meeting

DPAC MINUTES FOR April 08, 2013
7:00 p.m. Van Bien Training and Development Centre

DPAC Executive: Sarah Holland (Chair), Chris Finke (Vice Chair), Gillian Burnett (Treasurer), Darlene Campbell (District Associate) , Jacqueline Dockray (Director), Steve Shannon (Director) and Inge Culhane (Secretary)
Partner Groups: Kate Cooke, Trustee; Tina Cousins, PGDTA; Lori Dennill, PGPVPA; Nicole Haines PEA;
School Reps: Jacqueline Dockray, College Heights Elementary; Chris Finke, DP Todd; Darlene Campbell, Duchess Park; Inge Culhane, Edgewood; Kim Shannon, Hart Highlands; Shauna Connor, Ecole Lac des Bois; Sarah Holland, Heather Park; Steve Shannon, Kelly Road; Gillian Burnett, Nukko Lake; Darlene Campbell, Nusdeh Yoh; Michelle Rolfes, Pineview; Ryan Clarke, Quinson; Dennis Fudge, Spruceland

1. Adoption of Agenda
Unanimous consent

2. Adoption of March 4, 2013 Minutes
Unanimous consent

3. PAC Networking
• College Heights – Board okayed swingset (ready for next September)
• DP Todd-Nothing to report at this time
• Duchess Park- Bylaws changing, On-line safety presentation coming later in April
• Nusdeh Yoh- Talent Show, community garage sale, movie nights
• Edgewood-SOLOS presentation was fantastic
• Hart Highlands-New bursaries
• Kelly Road- Go carts, wear helmets, thinking of selling them on ebay, funding request to DPAC
• Heather Park-Hockey draw, Missoula Children’s Theatre was fabulous ACTION: Sarah will put Missoula info on DPAC website
• Nukko Lake-Parents reported that Spring Break was too early-things in the city were not open for the first week (ie: Roll-A-Dome)
• Pinewood- Missoula Children’s Theatre next week
• PGSS-Nothing to report at this time
• Quinson-Nothing to report at this time
• Spruceland- Dance (successful with donations and concession), talent show (great talent), discussion abut School Planning Council
• Lac des Bois- Looking forward to relay

4. Reports
(a) DSAC Report – (Jay Khatra) Not present
(b) CUPE Report – (Lorraine Prouse) Regrets . Written report given, see attached.
(c) PGDTA Report – (Tina Cousins). Verbal report – spoke about dealing with school organization, declining enrollment in high schools, educated guesses regarding enrollment in schools, staff with be surplussed, difficult time for staff, hopefully surpluses will balance out in high school, Elementary retiring teachers/may be posting elementary teacher positions, need teachers-on-call, waiting for University graduates to graduate, hopefully will balance out, please vote (We Vote for a better B.C. package presented for information), May 1st organizing a celebration for workers event – want families to come out to the event, discussion about strike vote/CUPE
(d) PGPVPA Report – (Lori Dennill)Principal at Blackburn and Giscome- 25 staff (11 staff members not knowing what is happening with their jobs). Report from PGSS- Peter Pan in May, programing/time tabling/grad/year end exams , grade 8 transitioning in April/tours, Judy Russell dance performances- Schools will be going to watch that in April (cultural activities), photo op signing for 2 new modular classrooms, Principal/Vice Principal movement-public should hear around the end of May of changes, School Planning Council discussion
(e) PEA Report (Nicole Haines) – Behind the scenes/Occupational therapy has put together a document, would like to post it on the SD website for parents to find out info which would outline the service delivery options available to students, speech and language student coming from UBC on May 6 (originally from PG area-hope the student would like to stay for employment), students with special needs/parents frustrations-will follow up at a later date
(f) Superintendent Report – (Brian Pepper) Regrets.
(g) Trustee Report – See attached. (Kate Cooke). Spoke to her report. Discussion about in camera and out of camera regarding Board Self-review.

5. Presentation from Dennis Fudge on Fraser Institute Report -school comparisons. Report on DPAC website

6. Officer and Committee Reports
a) Executive Board Report (Sarah Holland) – Attached in package
b) Treasurers Report (Gillian Burnett) – Attached in package. Unanimous consent to re-issue cheque to Nusdeh
c) Report of Delegate Selection Committee for BCCPAC Conference May 3-5- Darlene and Gillian, no submissions of interest.
MOTION (by Gillian) for Dennis to attend conference. 2nd by Jacqui. All in favor. Motion carried.
NOTE Dennis and Darlene will be the official delegates to carry the proxy forms from the North to the conference.
MOTION (by Gillian) to send a third person. 2nd by Darlene. All in favor. Motion carried.
MOTION (by Darlene) to fund Chair of DPAC to attend the conference if BCCPAC is funding the Chair’s travel costs and if Chair is available. 2nd by Shauna. All in favor. Motion carried.
MOTION (by Jacqui) to fund Darlene’s hotel and extra miscellaneous funds to attend the conference. 2nd by Chris. All in favor. Motion carried.
MOTION (by Darlene) for Jacqui to attend if available. 2nd by Gillian. All in favor. Motion carried.
MOTION (by Darlene) for Inge to attend the conference. 2nd by Gillian. All in favor. Motion carried.
Talk to Gillian about fees. Applications need to be in by April 15, 2013 for Early Bird prices
d) Report of Nomination Committee for AGM- Chris, Dennis and Darlene. No names at this point in time for running for an executive position. Posted on the DPAC website if anyone is interested. Take names until day of AGM.

7. PAC and Parent Assistance
a) PAC Planner – nothing to report
b) Grants – application from Kelly Road. Family of schools event. Discussion.
MOTION (by Jacqui) to approve grant request. 2nd by Michelle. All in favor. Motion carried.

8. Advising School District
a) Education Services report (Steve Shannon) – No meeting yet
b) EPPC Committee Report (Darlene Campbell) – No meeting yet
c) Policy and Governance report (Sarah Holland) – Discussion and written in Executive Board report
d) Expanded Committee of the Whole ( Gillian Burnett & Sarah Holland)- Attached in package.
e) Suggestions for School Board Report (Sarah Holland)- Talk about public meetings, field trip costs (needs to be noted on field trip forms that there is a hardship clause), signing field trip forms? Or telephone consent?, reiterate AGM notes.
9. Other Business
a) Resolutions Workshop-before BCCPAC Conference – April 13th, 9:30am Van Bien Training Center
b) BCCPAC Proxy forms- ACTION: Sarah will put Proxy delegates names on website
10. Agenda items for next meeting… none at this time
Meeting adjourned at 9:42pm.
Next meeting is scheduled for Monday, May 13,2013 at 7:00pm Van Bien training and Development Center.

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