DPAC voted at our April 7 meeting to reimburse the 2019-2020 Membership Fee for all BCCPAC Members who attend the online AGM. Please REGISTER and ATTEND. Send us a quick email to confirm and we will process the reimbursement. Thank you!
Requesting Attendance from Every PAC and DPAC Member
As you are aware our AGM will be held as an online webinar from 9:30am to 11:30am on Saturday May 2, 2020. We need your attendance at the AGM. Even though it is a webinar, and not an in-person AGM, it is still imperative that each PAC and DPAC member be part of it. Your involvement will ensure we have quorum.
Member PAC and DPAC attendance will ensure we can present our 2019 Financials and 2020 Budget and our Board for the 2020-2021 year. Your Board and staff have been working diligently, especially during these difficult times, and your participation in the AGM webinar will be greatly appreciated.
It’s essential that we have representation from ALL our member DPACs and PACs. We recognize there are many demands on your time. The meeting won’t be very long – likely less than the scheduled time – and is easily attended online from your home. By now, your DPAC or PAC executive should have received unique email invitations with registration links. Please ensure you have them and proceed to register with links from those email invitations before April 24.
Please be safe and I look forward to the time when we, as members of BCCPAC, can get together in-person to learn, work, and have fun.
If you have any questions please contact our office team by email for assistance.
Find the link to the research website along with media releases and information at the School District 57 website here. You will find a PDF version of the questionnaire that can be mailed or scanned/emailed and dedicated phone numbers with staff members who are available to help complete the form during business hours indicated on the website.
You can submit questions at email@example.com and also sign up for Newsletters by submitting your email address on the SD57 website.
What’s next in the Timeline?
Questionnaire Closes – this Friday April 17
Questionnaire Information Compiled – week of April 20
Report to the SD57 Board Trustees – Friday April 24
Public Board Meeting – DECISION! – Tuesday April 28
Please share this info with other stakeholders and lets get many voices heard! Contact DPAC@sd57learn.com if you have questions or need support.
Our April meeting is online! We look forward to collaborating with PAC and Partner Groups on ZOOM. It is a great way for more PAC Reps and parents to engage with DPAC and find out about all the changes within our District.
For more information on how to connect, review our website post here.
If you have additional questions for the School Board, Senior Administration, Principals and Vice Principals Association, Teachers Association, and CUPE, please review these instructions and complete the form. Email to firstname.lastname@example.org.
Watch for an email with a ZOOM meeting link in the next few days, REGISTER online by April 24. Only 1 person can log in for each Member.
Unfortunately there will be no networking or opportunities for discussions. No resolutions will be passed. Members will vote on financial matters and Board appointees to meet the legal requirements of the organization’s AGM.
Contact Andrea Sinclair, BCCPAC Chairperson directly with questions at email@example.com.
The DPAC Executive has decided to move our monthly DPAC meetings to an online/virtual meeting format in light of the social and physical distancing that is so vitally important with the COVID-19 pandemic. We have explored and tested several videoconferencing platforms and have chosen to go with the free application Zoom. It was the most user friendly, and has the added benefit of being the same videoconferencing platform that teachers and SD57 will be utilizing in the coming months to interact with parents as well. Zoom has video, audio and chat functionality (both group and private with a meeting) with good audio and video quality.
In order to make the April DPAC meeting successful we ask that you familiarize yourself with Zoom and its basic functionality prior to the meeting. Zoom can be used on any device – smartphone, laptop, or tablet – and can be used via it’s webpage by setting up an account or by downloading its app onto the device of your choice.
Here are some links to assist with getting set up and comfortable using Zoom:
When signing in for the meeting, please enter your name in the following format: First Name Last Name – School you are representing
While the Executive has tested and prepared to host our first virtual meeting, we do ask for your patience on April 6th as we anticipate some trial and error with hosting and facilitating a larger group for the first time. Our usual partner groups will also be in virtual attendance and the usual structure/agenda of our monthly meeting will remain unchanged.
If you have any questions or concerns please contact us via email or Facebook and we will make sure to connect with you to address them.
We look forward to “seeing” everyone on April 6th@ 6:30pm at our first virtual Zoom meeting!
We would like to forward 2 very important updates from BC Confederation of Parent Advisory Councils (BCCPAC) in the last week. We suggest following them on Facebook and frequenting their website for COVID-19 information.
Member Update – K-12 & COVID-19
Information Update for Parents/Guardians We are truly appreciative of the united effort that is being undertaken across the education sector resulting in the continuity of an educational program while our children are at home. As parents, we understand that alternative instruction plans are being created to best meet the needs of children and that learning will vary by grade, district and region. As we try to maintain a daily routine in our homes, including academics and recreation, parents acknowledge that educators play a critical role supporting our children during this extraordinary time. Staff at the district and school level are working together on developing plans for the continuity of learning of your children. Districts will provide information to parents directly once they have finalized their plans. Many of you may have already received an update by email (from your school district and/or school and/or teacher(s)) or requests for information via surveys etc. Watch for these and respond quickly to aid your school district in their planning for your benefit. Ministry Released Information On March 27, on behalf of BCCPAC, President Sinclair released a joint letter with the Minister of Education, Hon Rob Fleming. Additionally on Friday, there was a media release to address concerns about the continuity of learning. On March 25, the Ministry released an FAQ document for parents/guardians to address the many questions as March Break was coming to a close. Please take the time to review and read these documents. Where to Find Information We have put all the K-12/COVID-19 information for parents/guardians/caregivers in one place on our website and we are committed to updating it regularly. It includes documents which have been translated and all details shared with families. We encourage you to bookmark it, read it and share it. While teachers and schools have primary responsibility for continuous learning, the government has launched “Keep Learning BC”. This is a central place where families can find ideas for everyday educational activities, annotated links to free learning resources, as well as how to help children learn and how to ensure their well-being while they are at home. Keep Learning is available at: www.openschool.bc.ca/keeplearning/ The Keep Learning page has four icons on the bottom with popup pages with detailed information. The page contains helpful guides to maintain routines and stay safe online, giving parents information about how talk to their children about COVID-19, along with other mental health resources to manage stress or anxiety. Students, parents, guardians and teachers can also find learning resources and accurate, timely information about schools, programs and educational services, including regularly updated frequently asked questions at www.gov.bc.ca/SafeSchools/. Please remember: The coming few weeks will not be what you expect and you should not expect it to look just like in-class instruction prior to March Break Continuity of instruction and learning will look very different for your children, varying by region, by district, by school and by grade level Instruction will not just flip over 100% to online – it may be part of many students continued learning but don’t assume it’s the 100% replacement to in-class instruction Change is difficult but change doesn’t equate to bad or less Don’t speculate, jump to conclusions or make assumptions – Rely on factual information from trusted sources There will be more questions that need answers as we move forward together – please know that discussions and the sharing of information continues throughout the sector. Together we will make this work.
ATTN MEMBERS: AGM to be held Online on Saturday May 2
Effects of COVID-19 Restrictions – AGM Format and Timing Updated This year will be remembered as a year of massive changes during which we will work together and evolve and adjust as each day brings new challenges. On March 14 we emailed members that your Board of Directors had made the very difficult but necessary decision to cancel our in-person May Conference and Annual General Meeting (AGM) that was scheduled for May 1-3. And at that time we had asked you to hold Saturday May 2, 2020 in case we needed your participation online. We will be holding a streamlined AGM as an online meeting from 9:30am to 11:30am on Saturday May 2, 2020. To ensure our stability and sustainability, we will be holding the AGM to cover necessary business elements of an AGM including board elections, presentation of audited financial statements and annual budget, and board and committee reports. You will receive more details and information regarding the AGM by Friday April 3, 2020. Online registration will be required but there will not be a fee to participate. We will also be updating our AGM Booklet and providing this to members as a PDF document in advance of the online AGM on May 2. Board of Directors The following Board members are in the second year of their respective terms and will continue to serve on the Board of Directors for the 2020-21 membership year: Gillian Burnett, Treasurer Kerri Schill, Director Ashley Sonosky, Director In light of our current circumstances due to COVID-19, the Board recently updated Policy 4050 to allow these uncontested board nominees to be affirmed by the membership during the AGM on May 2.
These are difficult and challenging times. Please know that the Board is working hard on your behalf.
DPAC would like to reiterate from the BCCPAC website:
Please don’t speculate, jump to conclusions or make assumptions. Rely on factual information. As parents/guardians in public education, your trusted and accurate sources for K-12 information are BCCPAC, the Ministry of Education, your School District, your local DPAC, your School staff and your PAC. Know who and where to direct your inquiries…and no its not into your echo chamber on social media.
Thank you for your patience and dedication to education during this time. From the SD57 Executive Team
To all our PAC’s and parents in SD57, In light of the extremely vital adherence to social distancing due to COVID-19, the SD57 DPAC has made an executive decision to change to a virtual format and will be using Skype for the Monday April 6th, 2020 meeting. There will be further details coming out shortly with instructions on how to access the meeting, however we wanted to give our parents and community enough time to arrange for access to a computer prior to the meeting. If you have any questions or concerns please connect with us and we will assist you in working through them. The Agenda for the April 6th DPAC meeting will be sent out on Monday March 30th. If there is anything you would like to see addressed at the April 6th meeting please send it via email to the DPAC. Our partner groups will also be in attendance via Skype. We appreciate your understanding and flexibility in these times and look forward to seeing and hearing from everyone on Skype at our April 6th meeting. Regards, DPAC 57 Executive
Our March meeting was jam packed with tense issues! But much progress was made and mutual respect was sensed between all participants. We would like to thank our Partner Group Representatives for listening to parents and taking our advice. We have seen an increase in communication and engagement from the District Office and School Board.
Please take some time to read these minutes and continue to keep up to date with information on www.sd57.bc.ca. Thank you!