School District 57 DPAC

AGM Minutes and Resolutions Details

On behalf of the membership, the 2019 Annual General Meeting Minutes have been approved by the Member Minutes Approval Committee. During the business of the AGM the membership ratified three Special Resolutions and 18 Ordinary Resolutions including changes to the Member Resolutions Policy 4020 and annual membership fees. The Minutes include the full details of all the Special and Ordinary Resolutions brought forward during the AGM.

Membership Renewal

September 1st marks the start of the 2019-20 membership year so YES it’s time to renew!

The membership year is from September 1 to August 31 and the membership fee is paid annually.

All members benefit from the ongoing activities of BCCPAC and your membership helps enable us to continue to support members. To remain beneficial to and representative of our membership, we need to continue our work with parent advocacy and as parent representatives provincially with both the Ministry and education partners. Review the highlights of our work during 2018 on your behalf.

Be part of the collective voice recognized by government and education stakeholders who involve BCCPAC as the provincial voice of parents. We have been and continue to represent parents at the provincial level and provide direct feedback and engage in dialogue on behalf of our members. Members have the ability to become involved in committees, provide input throughout the year, request help or guidance from our staff or Board, keep advised on current and emerging issues within public education and engage in democratic process of elections and resolutions which help guide BCCPAC’s priorities.

The membership fee for PACs remains the same this year at the current fee of $75. Review the PAC Instructions before renewing online.
 
Per Resolution 2019.15 passed at the AGM, the membership fee has increased for DPACs and is now $150 per year. While all members benefit from the ongoing activities of BCCPAC, our DPAC members receive additional support directly through specific initiatives such as the Leadership Summit and travel subsidies. DPACs – Reminder DPACs can pay for their BCCPAC membership from their Gaming Grant funds per the guidelines. Review the DPAC Instructions for renewing online.

DPAC LEADERSHIP SUMMIT

Reminder to DPACs also that the Leadership Summit will be held in Richmond on November 15-16, 2019 and BCCPAC will cover costs associated for two of your Executive (Chair +1) to attend:

• Up to 2 delegates per District
• Catered meals during event for both
• 1 (one) hotel guest room (room & taxes only) for 2 nights for SD 5 – 34 and 46 – 85
• 1 (one) hotel guest room (room & taxes only) for 1 night for SD 35 – 45
• Travel subsidies available for Districts 5 – 34 and 46 – 85
• Parking at the hotel

Don’t delay! Renew Membership Today!

There are presentations around the District at schools as well as one Community Event that is open to everyone. Please attend – this is valuable, useful information!
Community Event:
College Heights Secondary Multipurpose Room

Thursday June 6th, 6 to 8 pm

School events (contact School Admin if you’d like to attend, it is up to their discretion):
June 6th:
10:30 a.m. College Heights Secondary
1:40 p.m. DP Todd Secondary
June 7th:
9 a.m. Southridge Elementary
10:30 a.m. Heritage Elementary

Thank you to all the PAC’s for your patience while we have worked to resolve the issue of PAC’s being required to pay insurance for PAC hosted events at school facilities. DPAC executive met with representatives from the SD57 school board on Wednesday and have been informed that the source of the issue is the SD 57 insurance agreement which requires PAC’s to be adherent to all SD57 policies and procedures when hosting events in order to be covered under the districts insurance agreement. We are actively working with the SD57 administration and board to develop a checklist and form that PAC executives and school administration can complete and sign which will thereby provide documentation showing proof of compliance for risk management and insurance purposes.

In the meantime please do not cancel any events or suspend any planned activities. Please provide DPAC with copies of all insurance receipts for past, current and future events. More updates will be provided by the end of the week of May 13th. If you require any guidance or assistance in the meantime please email the DPAC at exec@sd57dpac.ca or contact us via our Facebook Page (Prince George District Parent Advisory Council) and we will get back to you within 24hrs.

Due to unforeseen circumstances, the DP Todd Family of Schools has cancelled the White Hatter presentation for this school year, with the hopes of re-booking for the 2019/2020 school year.

All Regular Members in good standing who paid their BCCPAC membership dues by December 31, 2018 are entitled to vote at the BCCPAC AGM. All Proxy Vote Forms must be completed and signed by two members of that member’s PAC/DPAC executive in order for an official delegate to exercise Regular Member voting rights during the AGM. To expedite registration and operations, members are encouraged to scan and email completed Proxy Vote forms to the office in advance of the AGM. Proxy Vote forms received by April 26, 2019 at 4:00pm will be verified and registered in advance of the AGM.

Email your DPAC Executive to find out the delegate names or send your signed forms to the DPAC Executive to have the names filled in. If you know who your delegates are, please send your completed Proxy forms to:

info@bccpac.bc.ca with the subject line : Proxy Vote Form

Featuring Robert Sidley from SFU.

April 11th, 6:30 p.m. to 8:30 p.m.

Duchess Park Secondary Library.

The next DPAC meeting will be April 1st at 6:30 p.m. at the Van Bien Training Centre.

As discussed at the meeting, here is a link to the new Funding Model Review. Feedback will be requested at some point, so please read through it and think of any questions/comments you may have.

https://bccpac.bc.ca/images/Documents/Resources/independent_review_panel-final_report_2018.pdf