DRAFT Minutes for September 12, 2016 General Meeting

DRAFT – DPAC MINUTES FOR September 12th, 2016
7:00 pm Van Bien Training and Development Centre

DPAC Executive: Gillian Burnett (Chair), Steve Shannon, Mike Gagel (Vice-Chair), Sarah Holland
Partner Groups: Kelly Johansen (PGPVPA)
School Reps: Jacqueline Dockray – College Heights Elementary, Mandy Levesque – Hart Highlands, Shauna Connor – Lac de Bois, Gillian Burnett – Nukko Lake, Kim Pryschlak – Quinson, Mike Gagel – Southridge, Kim Shannon – Kelly Road Secondary,
1. Call to Order
2. Adoption of Agenda and Minutes
Agenda adopted as written.
Adoption of minutes held for the next meeting.

3. PAC Networking – Nukko Lake has a new principal and teacher, only has 4 divisions but they’re all full. Southridge is full with a waitlist as of early September, has a successful year with their new garden of 6 raised beds, and will be adding 2 more. Southridge is down a division and half of their classes are splits. College Heights Elementary has all split divisions., Quinson had 35 new kids as of August, is up an intermediate division and is currently struggling with unfinished renos to the boiler system. Hart Highlands is down a division. Duchess Park has a big wait list.

4. Partner Group Presentations
a) DSAC – not in attendance
b) CUPE (Karen Wong) – not in attendance.
c) PGDTA (Richard Giroday)- not in attendance
d) PGPVPA (Kelly Johansen)- September is always a busy month, with adjustments to school numbers and classes, interviews and hiring, school plans and learning team/grant planning.
e) Superintendent () – not able to attend.
f) Trustee (Brenda Hooker) – not in attendance. Email report sent.

5. Officer and Committee Reports
a) Executive Board Report (Gillian Burnett and Sarah Holland) – Sarah Foot resigned as an exective member. 2 executive positions now available. September 29th there will be a meeting with Cindy Heitman on the new curriculum at Van Bien. DPAC will support this event with information on their website and an Eventbrite signup. Information will also be sent out to schools.
b) Treasurer’s Report (Sarah Holland and Gillian Burnett) – The report is a draft and hasn’t been reconciled yet. The DPAC surplus has been successfully spent and there will not be any more PAC Grants available as a result. Also as a result, spending will once again be more closely monitored. Gillian put forth a recommendation that a budget committee be formed. This should be done at the next DPAC meeting with a quorum.
c) BCCPAC Report – Sarah talked to John Bird re: items like conference money but as of August the BCCPAC didn’t really know what was going to happen this year. The BCCPAC may be looking to add members to their committees, so if anyone is interested please contact them.

6. PAC and Parent Assistance –
a) Grant Request – No more.
b) FoodSafe scheduling – online courses becoming available, but DPAC can’t subsidize those. FoodSafe certificates are good for 5 years. Concluded that DPAC would not put on a course this year. If people need to get or renew their certificate, sometimes schools put on Foodsafe for their staff, so they should ask their school administration.
c) PAC Cafe – Get further information about the availability of facilities and revisit at a later date.
d) Conference – Discussed holding larger conferences every second year, and having smaller sessions at Van Bien with DPAC presenters on off years. Smaller conference topics could include: Bylaws/Communications, Treasurer 101, Communication, etc. Discussed charging for all tickets for the full conference with PACs applying for reimbursement upon attendance. Suggested October 29th 1 to 4 pm at Van Bien. Executive to discuss.

7. Advising School District
a) Education Services Committee Report (Steve Shannon) – 2 1/2 pages of projects scheduled to be done this past summer.
Long Range Facilities Plan recommendations:
1) Change the catchment of Kelly Road to include Edgewood (was in Duchess Park’s catchment). Concerns and suggestions included:
• Looks like Kelly Road’s planned new building may be too small to accommodate this increase in students
• Suggested a phased-in approach
• suggested everyone reviews the policy regarding catchment schools
• suggested a trustee attend the school meetings to answer questions
2) McBride Elementary combined with the Secondary school, and the Elementary school closed. A cost breakdown was recommended.
3) Morfee Elementary and Mackenzie Secondary: move 7th grade to into the Secondary school because the Elementary school is full.
School Enhancement Program: SD 57 $500,000 + requests included CHSS heating and ventilation, Valemount Elementary flooring replacement and HVAC for McBride Elementary and Nukko Lake.
Capital Plans: Build replacement building for Kelly Road ($42+ million), DP Todd addition (to eliminate portables) $7.3 million. Nesdeh Y’oh was on this list but they have had their improvements funded by other sources and have been removed from the list.
Carbon Neutral Capital Program: New HVAC applied for by McBride Elementary and Heritage.
b) Education Programs and Planning Committee Report (Mike Gagel) – Not available
c) Policy and Governance (Mike Gagel) – See attached report.
d) Facilities Planning – see a) above
e) Strategic Plan – to be discussed September 13th (as per Brenda Hooker’s report)
f) Suggestions for the School Board Report – See Attached. Also, touch on what’s going on with the strategic plan. What was the result of the self-assessment (as per Brenda Hooker’s report).

8. Election – Director positions. Not held due to lack of quorum.

9. Other Business
a) Buddy Benches – Presentation by Myrna Lemke at the October DPAC meeting.
b) Education Sustainability – Presentation by Mr. Jody Holmes at the October DPAC meeting.
c) Curriculum Changes – September 29th presentation. DPAC to set up an EventBrite for this.

10. Agenda Items for next meeting – none at this time.

11. Adjournment – Next meeting is scheduled for Monday, October 3rd, 2016 at 7:00 pm at the Van Bien Training and Development Centre.

School District Update on Safe Drinking Water

(copied from SD57 website)

Safe Drinking Water Update, September 26, 2016:


School District No.57 (Prince George) continues to communicate with Northern Health and our school communities regarding drinking water in our schools.

Please note the following Water Quality Testing in School District No.57 (Prince George) August 12, 2016 and June 29, 2016 reports for your reference.

In locations where ongoing concerns have been identified, drinking fountains have been disabled and bottled water is being provided.  Flushing as indicated by Northern Health is to continue until further remediation has occurred.

Results of Water Quality Testing as of August 12, 2016.pdf

Results of Water Quality Testing as of June 29, 2016.pdf

Previous Notifications:
2016.09.06 Letter to Parents re Drinking Water.pdf

Press Release – July 7, 2016 – Water Testing.pdf

Imagine Grants

IMAGINE Community Grants: Health Happens in Community!

Parent Advisory Councils have received funding from IMAGINE Community Grants before.
The next cycle of IMAGINE Community Grants will be launched on September 19, 2016.

Projects must support community-based initiatives that focus on one or more of the following chronic disease prevention or health promotion priorities:

  • Healthy Eating and Food Security
  • Physical Activity/ Active Living
  • Injury Prevention
  • Tobacco-Free Communities
  • Positive Mental Health
  • Prevention of Substance Harms
  • Healthy Early Childhood Development
  • Healthy Aging

Preference will be given to projects that:

  • Support partnerships and build relationships – will encourage different groups to work together, connecting people to each other and their community
  • Identify a community need – will address something that is missing that could benefit the community and its residents to improve health and well-being
  • Promote healthy outcomes – will include activities that reduce the risks and impacts of chronic disease and injury through education, awareness and collective action
  • Reduce health inequities – will help those who are disadvantaged or vulnerable to improve their access to supports and resources for better health
  • Build capacity – will develop and strengthen skills and resources within the community
  • Last – will have a good chance of living on after the funding ends


DPAC General meeting – Monday, September 12th, at 7pm

Welcome back to a new school year!

DPAC will be holding its first general meeting of the year at the Van Bien Training Centre on Monday, September 12th, at 7pm. Representatives elected by each school PAC have a vote; we welcome other parents to attend.

You have been invited to a join.me online meeting

Join the meeting: https://join.me/princegeorgedpac

On a computer, use any browser. Nothing to download.
On a phone or tablet, launch the join.me app and enter meeting code: princegeorgedpac
Agenda – DPAC General Meeting
Monday, September 12th, 2016, 7:00 p.m., Van Bien Training Centre
1. Call to order
2. Adoption of agenda and Adoption of Minutes
3. PAC Networking and discussion (To increase the effectiveness of this section of the agenda, we suggest that people report on ideas that may be of interest to other PACs, or concerns that other PACs could help with.)

7:30pm – Partner groups enter

4. Partner Group Presentations (five minutes each – questions may be taken about general topics, detailed and specific questions are best kept to the break)
a) District Student Advisory Council (Josh Nycholat )
b) CUPE Report (Karen Wong)
c) Prince George District Teachers Association Report (Richard Giroday)
d) Prince George Principal and Vice Principals Association Report (Dan Watt)
e) Superintendent Report ( Sharon Cairns )
f) Trustee Report (Brenda Hooker)

(5 – 10 minute snack break, opportunity for further partner group discussions)

5. Officer and Committee Reports
a) Executive Board Report (Gillian Burnett & Sarah Holland)
b) Treasurer’s Report (Sarah Holland & Gillian Burnett)
c) BCCPAC Report

6. PAC and Parent Assistance
a) Grant requests
b) FoodSafe scheduling – 2016/17 year?
c) PAC Café – January 28th, February 4th or 25th?
d) Conference – November 5, 2016?

7. Advising School District
a) Education Services Committee Report (Steve Shannon)
b) Education Programs and Planning Committee Report ( Mike Gagel)
c) Policy and Governance (Sarah Holland)
d) Facilities planning
e) Strategic Plan
f) Suggestions for School Board Report
8. Election – Director positions

9. Other Business
a) Buddy Benches – possible presentation by Myrna Lemke in September
b) Education Sustainability – possible presentation by Jody Holmes in October
c) Curriculum changes
10. Agenda items for next meeting
11. Adjournment – Next meeting is scheduled for Monday, October 3, at 7:00 pm, Van Bien.

School board meeting – items of interest

At the school board meeting of June 28th, the board decided to start processes to:
  • consider reassignment of Edgewood Elementary from the Duchess Park catchment to the Kelly Road catchment
  • enter a consultation process to consider the co-location of McBride Centennial Elementary to McBride Secondary
  • engage in a consultation process to consider a change in the grade configuration in Mackenzie, from K-7 and 8-12 to K-6 and 7-12

A consultation process was called for in the motion for McBride and Mackenzie, but not for the motion for Edgewood, although the board did speak about a consultation process to allow for input from parents and the community.

The board also approved radon screen in all schools, beginning in August 2016. The kits will be retrieved December 2016, and a report will be provided to the Education Services Committee in spring 2017.

The board also noted they are working on testing for lead in water.


The minutes of this board meeting typically would be expected to be available in September, but the agenda is available here:


Guiding Principles for the Framework for Enhancing Student Learning

With the removal of School Planning Councils, we are still working towards a new accountability framework for education.

The district has published an “interconnected planning” among SD57 education partners on their website – note that in October, school plans are to be submitted after “consultation with parents”.

Consult with your principal as to what this consultation will look like in the new school year.

Ministry of Education – Enhancing Student Learning

planning timeline

PACs and Gaming Grants

If your PAC does not appear on the list below, then as of Monday, June 27th, at 7:30am, your PAC has not yet applied for your gaming grant for the 2016/17 school year – and the deadline is June 30th.

This grant is for $20 per student (the previous year’s student numbers), and can be spent only on extra curricular activities.

You can apply here:  https://www.gaming.gov.bc.ca/grants/pacdpac.htm

If you have any questions, the gaming people are always wonderful to deal with – they want the students to benefit from this money.

  • Hixon Elementary School Parent Advisory Council
  • McBride Secondary School
  • Blackburn Elementary School PAC
  • Buckhorn Elementary P.A.C.
  • Centre For Learning Alternatives PAC
  • College Heights Elementary School PAC
  • College Heights Secondary School PAC
  • DP Todd Secondary School PAC
  • Duchess Park Secondary School P.A.C.
  • Ecole Heather Park Elementary School PAC
  • Edgewood Elementary Parent Advisory Council
  • Foothills Elementary Parent Advisory Council
  • Glenview Elementary PAC
  • Hart Highlands P.A.C.
  • Harwin Elementary School P.A.C.
  • Heritage Elementary P.A.C.
  • Highglen Montessori Elementary School PAC
  • Kelly Road Secondary School PAC
  • Lac des Bois PAC
  • Nukko Lake Elementary School PAC
  • Pineview Parents Advisory Council
  • Quinson Elementary Parent Advisory Council
  • Ron Brent Elementary School P.A.C.
  • Southridge Elementary School PAC
  • Spruceland Traditional Elementary School PAC
  • Westwood Elementary School P.A.C.

BC Government adds last minute funding for rural schools faced with closure


“To help rural schools in British Columbia stay open, Premier Christy Clark announced a new Rural Education Enhancement Fund today.

Districts outside Greater Victoria, the Lower Mainland, and Kelowna will be able to apply for ongoing provincial funding that recognizes the unique challenges faced in keeping schools open in rural communities.

The amount of funding districts will be eligible for is to be equal to their expected savings from closing the school. Districts would be able to apply annually for Rural Education Enhancement Funding if they meet the following criteria:

  • In a rural community or sub-community outside Greater Victoria, the Lower Mainland, and Kelowna areas with a population less than 15,000;
  • Closure would eliminate specific grades within the community;
  • Funding is used to keep the school open; and
  • Closures due to facility condition or extreme enrolment decline are not included.


 From the Vancouver Sun:
“The premier said only trustees can decide if the cash — which will be permanent annual funding but comes well after most districts have already finalized their budgets — is enough to prevent facilities from closure.

“Ultimately, they are locally elected,” she said of school board trustees. “We can’t make them take the money. But we hope that they will.”

The Liberal government is in the midst of a flurry of education spending announcements as it prepares for the May 2017 provincial election, in which education funding is expected to be a key concern.

The issue of rural school closures has sparked a grassroots backlash in some communities against Liberal MLAs, who face the prospect of angry voters at the polls.

As she announced the money, Clark sought to credit her rural MLAs, such as Cariboo North’s Coralee Oakes, for convincing her to save the rural schools. Oakes, who is Clark’s minister of small business, won the riding in 2013 from an NDP incumbent by a slim margin, and the Liberals are hoping to hold the swing riding next year as well.”

Sarah’s editorial comment:

Given that school boards in various parts of the province have already voted to close schools and have organized for September based on different structures, it is unclear if those affected boards will be able to drastically change their plans, given the short time until the end of the school year, especially given that this is non-guaranteed and possibly non-continuing funding.

North Okanagan-Shuswap School Board Fired by Government

“Members of the North Okanagan-Shuswap school board have been fired by the British Columbia government over financial troubles and a loss of public confidence.

The dismissal comes with the release of a special advisory report saying the board transferred $10 million from its operating surplus funds to pay for projects such as the construction of a new school district office.

The report noted three of the nine trustees had already handed in their notices of resignation and that board meetings had degenerated to the point where there was little decorum hampering business.

It also said the board lacked the skills for operational oversight. There was no financial expertise, trust among trustees was lacking, as was the perceived transparency.”


The report makes interesting reading:


For example, the consultant’s review included interviews with a broad range of stakeholders, and some descriptions of the board’s functioning included dysfunctional, disrespectful, frustrating, a zoo, and a gong show.

Some recommendations are meant to be taken by all boards, and include (among many other recommendations):

  •  Unless there is a clearly sensitive matter for discussion involving only the Trustees (e.g., staff performance evaluations, potential litigation, Board governance assessments), Board business should be conducted in a public setting.
  • Recent Board meetings have been well attended, and many questions have been asked from constituents. We understand the Trustees have not always responded directly to those questions, and that on occasion insensitive comments/reactions may have been made. Protocol should be established to ensure that all questions are responded to fully and with proper intent. At times, meeting timelines may not always allow for sufficient time to properly respond to all questions. In these situations, alternate mechanisms  should be established to ensure adequate responses are provided in response to the public’s questions.