Notice of DPAC Executive Appointments

At the January 10th DPAC meeting the following DPAC Executive appointments were made, for the following reasons:

Approximately 3 months ago, Cliff MacLachlan; “Director at Large”, submitted his resignation. To fill this vacant position Michelle Rolfes was nominated, accepted the nomination, and was appointed to the “Director at Large” position.

Approximately 2 weeks ago DPAC Executive Secretary; Michelle Hourie submitted her resignation to accept employment with the School District. To fill this vacant position Marilyn Langlois was nominated, accepted the nomination, and was appointed to the “Executive Secretary” position.

Please join us in thanking both Cliff MacLachlan and Michelle Hourie for the time and dedication they have contributed to DPAC and avocation for quality public education in our School District. We wish them all the best.

In closing please congratulate both Marilyn Langlois and Michelle Rolfes for being willing to step up and fill the vacant DPAC Executive positions.

Kindergarten Registration and Transfer Process

Kindergarten registration will be taking place Wednesday, February 2, 2011.

The transfer process will start Monday, February 7, 2011, and closing Friday, March 18, 2011.

The policy that will govern how these proceed will be finalized after the Tuesday, January 25, 2011 Public Board of Education Meeting. It is possible that the policy will be the proposed 5119 policy, a revised proposed policy, or the 2008 revision of the policy.

FSA information

The Foundation Skills Assessment (FSA) – tests of reading, writing and math delivered province-wide every year in Grades 4 and 7 – are coming up. Schools are expected to administer the tests between Jan. 17 and Feb. 25 this year.

The B.C. Confederation of Parent Advisory Councils (BCCPAC) has  developed an FSA information kit for parents. Find it here.

The B.C. Education Ministry has prepared a brochure advising parents why it thinks the tests are important. In summary, it says the tests help determine whether students are learning vital skills and improving over time, if there are any significant trends in schools, districts or across the province and how certain groups of students (such as aboriginals) are doing. Find the brochure here.

The BCTF plans to distribute its own brochures in opposition to the tests, saying they are expensive, contribute nothing to learning, detract from more meaningful activities and lead to school rankings by the Fraser Institute. Find the BCTF brochures here. Our BCTF rep at the DPAC meeting has also referred to the Centre of Policy Alternatives report on the FSA:

Agenda for January 10, 2011 meeting

Elluminate link for remote meeting attendance:


DPAC Minute Notes – Dec 2010 Meeting

DPAC November 2010 Event Report (2)

DPAC Income Statement – November 2010 (2)

DPAC Income Statement -December 2010

DPAC December 2010 Event Report

Superintendent Report for December 2010


7:00 p.m. Van Bien Training and Development Centre

1.               Adoption of Agenda

2.               Adoption of December 6, 2010 Minutes

3.               Motion to accept DPAC Secretary Resignation (Appointment or election of DPAC Secretary and 1 DPAC Director at Large)

4.               PAC Networking Topic: (Policy Committee)

5.               Reports

(a)                DPAC Chair Report

(b)               Treasurer’s Report

(c)                Superintendent Report

(d)               Trustee Report

(e)               PGDTA Report

(f)                 PGPVPA Report

(g)                CUPE Report

(h)               DSAC Report

(5 – 10 minute coffee /Snack break)

6.               Committee Reports

(a)                EPPC Committee Report – Chris Finke (Alternate:  Don Sabo)

(b)               Education Services Committee Report– Stephen Shannon (Alternate:  Dennis Fudge)

(c)                Policy/Governance Committee Report –  Don Sabo (Alternate: Dennis Fudge)

(d)               Parent Involvement Committee – Cara Vandekraats

7.               Announcements/New Business

(a)                Recommend Statistical measurement of  policy 5119 impact on students and families

(b)               Motion to purchase 3 copies of “A Guide to School Legislation in B.C.”  Approve expenditure of


(c)                Recommendation DPAC  join the Northern Interior Communities Association

(d)               Additional clarification for DPAC position on FSA

(e)               Calendar Committee

8.               Other Business:

(a)          Other

9.               Agenda items for next meeting:

10.           Adjournment – Next meeting is scheduled for Monday, February 7, 2011; 7:00 pm at the Van Bien Training Centre.


–          Minutes of December 6, 2010 Meeting

–          Chairperson Report

–      Treasurer Report

Comments welcome on policy 5119

Comments are now open on this post – a new commenting system has been added. People can post by giving an email address and a name, or logging in with an existing  Twitter, Disqus, or OpenID account.

Speaking notes from December 7th Board Meeting:
Kirsten Miller Lo
Trish Mahmoud statement
Brenda Herbert
dylan vaillancourt notes
carolyn holmes comments

Other comments or submissions:

Comments on Policy 5119 – Sarah Holland
Applicable Sections of the School Act for Policy 5119 Discussion – Sarah Holland notes

Sandra Lamb Letter

Belinda Larisch letter

5119 ltr 4 Jan 2011[1]

enrolment policy 26apr2010[1]

Enrollment and Capacity by Area, School District 57

This interactive map uses Tableau Public software for graphic visualizations of the data. The map may take a few seconds to load on your computer. The map can be filtered by area and by grade type. If you hover your mouse over a particular circle, it will give more information on that particular school.

The color shows how full the school is, with red being more full and blue being less full. Schools turn red when 80% full or higher. The size of the circle shows the total of the enrollment.

The data can be filtered by area (Bowl, Hart, College Heights, South East, Robson Valley, Mackenzie), by grade type (elementary and secondary), by the percentage of the capacity used in 2010, and by the 2010 enrollment.

Enrollment data from Minstry of Education website, data as of September 30, 2010.
Working capacity from DSC report, plus allowance of 30 students per portable.
Working capacity for Heather Park Elementary taken from current school plan and maximum students possible with current layout.
Projected enrollment for 2011 for K-7 schools is projected by taking K-6 classes and assuming they all stay in the school. The kindergarten registration is the average of the current K, 1, and 2 class sizes.
Projected enrollment for secondary schools is projected by taking 8-11 classes, and assuming grade 7 to be the average of the current 7, 8, and 9 classes.
Projected enrollment for Spruceland assumes that all of Central Fort George transfers to Spruceland in 2011.

Elementary schools most at risk for having enrollment issues in 2011 – capacity projected to be 90% or above:

In addition, choice programs and choice schools may also have enrollment capacity problems.

Resources from PAC 911 Workshop

1 – Legislated Parent Voice – Sarah Cara Don – 10
File Size File Size
Bylaws Sample.doc 124 K Tab 14 – Effective Meetings – FINAL.pdf 243 K
GetInvolved -10 Reasons BW.pdf 72 K Tab 15 – Financial Management – FINAL.pdf 195 K
Individual Education Plan Guide 2010.pdf 279 K Tab 16 – Communication – FINAL.pdf 170 K
Member Tools Top Ten Bylaws Mistakes.pdf 21 K Tab 17 – Building Partnerships – FINAL.pdf 225 K
Minutes – Format and Content Generic.pdf 56 K Tab 18 – Parent Education – FINAL.pdf 131 K
PAC_101_handouts.pdf 262 K Tab 19 – Contagious Enthusiasm – FINAL.pdf 138 K
Resource Package – Improving Student Achievement.pdf (School Planning Council) 14,365 K Tab 2 – School Act – FINAL.pdf 139 K
Roberts Rules Handouts.pdf 80 K Tab 3 – Accountability Framewk – FINAL.pdf 197 K
Roberts Rules of Order.pdf 73 K Tab 4 – Getting Started – FINAL.pdf 166 K
Roberts-Rules-for-Beginners.pdf 864 K Tab 5 – SPC – FINAL.pdf 268 K
Speaking Up 2008 Advocating for Students.pdf 546 K Tab 6 – Constitution Bylaws – FINAL.pdf 248 K
Tab 1 – Parent_Involvement-Basic_Principles.pdf 213 K Tab 7 – Role of Executive.pdf 445 K
Tab 10 – Representing_all_Voices_FINAL.pdf 176 K Tab 8 – Code Conflict – FINAL.pdf 131 K
Tab 11 – Speaking Up – FINAL.pdf 212 K Tab 9 – Decision-Making – FINAL.pdf 182 K
Tab 12 – Committees – FINAL.pdf 124 K Unfolding the Mysteries.pdf (Treasurer 101) 16,900 K
Tab 13 – Planning – FINAL.pdf 175 K Volunteers – The Law Book.pdf 525 K
2a – Accounting Basics 1 – Allan Reed & Jan Cote – 11
File Size File Size
1 – Report of all monies PAC counted to Treasurer.xls 28 K Donation Form.pdf 28 K
2 – Sample Cheque Requisition for PAC use Dec 2010.doc 26 K Official Receipts.pdf 42 K
3 and 4 – Sample of Record Keeping and Restricted Funds worksheet Dec 2010.xls 31 K PAC samples and master forms for DPAC presentation Dec 2010.pdf 399 K
5 – PAC – district clearing account Report of Receipts Dec 2010.pdf 98 K Schools Protection Program.doc 34 K
2b – Account Basics 2 – Crystal Livingstone – 1130
File Size File Size
Application for GST-HST Public Service Bodies’ Rebate.pdf 47 K Registered Charity Information Return.pdf 86 K
Provincial Schedule – GST-HST Public Service Bodies’ Rebate.pdf 45 K
3 – BC Gaming – Michelle Albinati – 1230
File Size File Size
Gaming Event Revenue Report – Sample.pdf 104 K Michelle – Gaming Account Summary Form – Sample.pdf 145 K
Gaming Event Revenue Report.pdf 96 K Michelle – Gaming Account Summary Form.pdf 113 K
4 – Liability Issues – Roberta Stewart 130
File Size File Size
5 – Volunteer Recruitment – Jo Nore 200
File Size File Size
How do you Attact the Right People.pdf 119 K Twenty Great Ways to Reward Volunteers.doc 25 K
Matching the Thank You.doc 29 K
6 – Communicating with Parents – Sarah Holland – 300
File Size File Size
Communication – BCCPAC.pdf 170 K Communications Presentation.pdf 719 K
7 – Misc. Resources
File Size File Size
Directors Insurance – BCCPAC.pdf 76 K Getting Started – BCCPAC.pdf 166 K
Additional Resources
File Size File Size