Category: minutes

We had 16 parents attend the meeting on October 7. There is so much great information presented by DPAC Executives and Representatives from Senior Administration, School Board, Principals & Vice-Principals Association, Prince George District Teachers Association, and CUPE.

We had a presentation from Jason Peters, the new Communications and Public Relations Officer with the District. They have very recently launched a Facebook page School District No. 57. Be sure to “like” and follow. Check out stories from around the District on the new website sd57stories.com.

Plan to attend the DPAC Meeting on Monday November 4 at 6:30 at Van Bien Training Centre. Let us know you are coming by responding to this event. DPAC Representatives (or Alternates) from every school can attend to ask questions, give input, and vote on initiatives.

Finally, there are still a few spots left in the FoodSafe course on Nov. 17. Register here.

DPAC MINUTES FOR October 5, 2015
7:00 p.m. Peden Hill Elementary Gymnasium

Attendees:
DPAC Executive: Sarah Holland (Chair), Gillian Burnett (Recorder), Mike Gagel, Steve Shannon, Dennis Fudge, Darlene Campbell
Partner Groups: Richard Giroday, Brian Pepper, Dan Watt
School Reps: Jacqueline Dockray – Ecole College Heights; Darlene Campbell – Duchess Park; Shara Schenk – Edgewood;Mandy Levesque – Hart Highlands; Kim Shannon – Kelly Road; Shauna Connor – Lac Des Bois; Gillian Burnett – Nukko Lake; Charleen Henyu – Nusdeh Yoh; Randi McLeod – Peden Hill; Michelle Waning – Pinewood; Wendy Neumeyer & Michelle Rolfes – PGSS; Kim Pryschlak – Quinson; Mike Gagel – Southridge Dennis Fudge – Spruceland; Chelsea Vonah – Vanway

1. Call to Order, Secretary
Call for volunteer to record the meeting and prepare minutes. Gillian Burnett from Nukko Lake volunteers.

2. Adoption of Agenda and Minutes
Strike Darlene Campbell’s name from EPPC Committee Report as she has not represented DPAC on this committee.
5. b) MOTION
To Vacate the previous decision to add Dennis Fudge as signing authority on both DPAC bank accounts at Integris Credit Union.
CARRIED
MOTION
That Darlene Campbell, Mike Gagel and Rob Woods be added as signing authority on both DPAC bank accounts at Integris Credit Union.
CARRIED
Minutes adopted as amended.
3. PAC Networking – Discussion about a variety of events taking place in schools, Scholastics Book Fairs run by PAC vs school staff, parking and traffic around schools, and Program start ups like El Sistema at Quinson. Best practice coming forward from Southridge – added a line to lunch forms which asked for permission to contact parents by e-mail and provided a space for them to supply their e-mail address.
4. Reports
a) DSAC– Not in attendance
b) CUPE (Karen Wong) – Unable to attend
c) PGDTA (Richard Giroday) –Recognized World Teacher Day October 5th. Spoke about support for new curriculum in the form of 2 additional Pro-D days both this year and next. Gave information about the difficulty PEA has had in attracting members and announced that PEA is looking at becoming BCTF members.
d) PGPVPA (Dan Watt – Spoke about workshops provided by the provincial body that support Principal and Vice Principal professional development. Provided information on Learning Team Grants, Innovation Grants and Aboriginal Education Grants.
e) PEA (Nicole Harris) – Not in attendance
f) Superintendent (Brian Pepper) – See attached.
g) Trustee (Brenda Hooker) – Unable to attend
5. Acceptance of Resignation
Dennis Fudge is moving out of province and will be unable to complete his term. Bylaws and Constitution allow us to accept his resignation prior to the end of term. Resignation accepted by general consent.
We now have a Director’s position open on the executive. Call for nominees. Hearing none, we will call again at next meeting. Provided members with a brief description of duties to think about.
6. Officer and Committee Reports
a) Executive Board Report (Sarah Holland) – see attached
Discussion regarding acknowledgement of aboriginal traditional grounds at various DPAC meetings.
Decision reached to observe acknowledgement at our AGM in the future.
b) Treasurer’s Report () – see attached.
Reviewed 2015/2016 Budget.
MOTION
To accept the 2015/2016 Budget as presented.
CARRIED
Still looking for another volunteer to conduct the Financial Review of the DPAC 2014/2015 books.
Kim Shannon volunteers. All in favour. Dates and times to be determined following the meeting.
c) BCCPAC Report (Dennis Fudge) – “Bullying Stops Here” publication now available. AGM to be held in Kelowna last weekend in April/first weekend in May.
7. PAC and Parent Assistance
a) Communicating with PACs and parents – looking for any ideas about how to improve our effectiveness in this area.
b) Grant requests – Vanway – Discussion about events’ alignment with grant criteria and whether food intended as applicable expense.
MOTION
To pay for 50% of the $481.73 Vanway PAC grant request.
CARRIED
c) Fall Conference October 24, 2015 at Civic Centre. registration up and going. Discussion about speakers and workshops available.
7. Advising School District
a) Long Range Facilities Plan – District is looking at.
b) Education Services Committee Report (Steve Shannon) – See attached.
c) Education Programs and Planning Committee Report (Mike Gagel) – Did not meet. Next meeting scheduled for October.
d) Policy and Governance (Sarah Holland) – See Executive Report attached.
e) Budget Planning Committee – Not convened for this year yet.
f) Calendar Committee – Not convened for this year yet.
g) Suggestions for School Board Report – If anything comes up, send to executive.
8. Other Business
a) Change of meeting dates – January and May – January’s meeting changed to second Monday. Van Bien not available for second Monday in May. Will look at again next meeting.

9. Agenda items for next meeting – none at this time
10. Adjournment – Next meeting is scheduled for Monday, November 2nd, at 7:00 pm Van Bien Training and Development Centre.

Meeting Notes Feb 2015

SKM_454e15020219070

DPAC MINUTES FOR February 2, 2015
7:00 p.m. Van Bien Training and Development Centre

Attendees:
DPAC Executive: Sarah Holland (Chair), Gillian Burnett (Recorder), Chris Finke, Steve Shannon, Dennis Fudge, Darlene Campbell, Rob Woodsl
Partner Groups: Brian Pepper, Superintendent; Brenda Hooker, Trustee; Richard Giroday, PGDTA; Melissa Hoff, Ab. Ed.
School Reps: Chris Finke – DP Todd; Christine Taylor – Edgewood; Kurien Thomas – Hart Highland; Kim Shannon – Kelly Road; Shauna Connor – Lac Des Bois; Gillian Burnett – Nukko Lake; Charleen Henya – Nusdeh Yoh; Michelle Rolfes – PGSS; Ryan Clarke – Quinson; Jennifer Hicke – Southridge; Dennis Fudge – Spruceland; Rob Woods – Malispina; Darlene Campbell – Duchess Park

1. Call to Order, Secretary
Call for volunteer to record the meeting and prepare minutes. Gillian Burnett from Nukko Lake volunteers.

2. Adoption of Agenda and Minutes
Addition of 8a) Kids to Work and 8b) Raffle Also moved item 6d) to before agenda item 4. Accepted as amended
3. PAC Networking – Introductions, but not a lot happening at this time. Nusdeh Yoh is having a chili night and movie night.
4. Reports
a) DSAC (Robin Keahey, Hayley Jakubowski) – Not in attendance
b) CUPE (Karen Wong) – Unable to attend
c) PGDTA (Richard Giroday) –Teachers have been busy since returning from Christmas break. Finally some normalcy. Only a few days away from second semester in the high schools. “Un” normal spring break this year. It is however an exciting time with the Winter Games – go to their website for more information. $190,000 left in Education Fund (previously LIF) and there have been lots of communications received by PGDTA regarding needs. Not enough support seems to be the theme. HR and PGDTA worked on leave policy and it was very positive. This is a family friendly district that supports their teachers. Having no TTOCs is a common problem that is being addressed, but there are bno solutions yet.
d) PGPVPA (Dan Watt) – Unable to attend due to illness
e) PEA (Nicole Harris) – Not in attendance
f) Superintendent (Brian Pepper) – See attached report
g) Trustee (Brenda Hooker) – January’s public board meeting was very packed because they hadn’t met since November and won’t be meeting again until March. The board will be convening the Expanded Committee of the Whole for budget discussions again this year. Three meetings booked. Brenda takes her role as liason very seriously, so if you have questions or items to share with the board you can call her at 250-961-3659. Board had met with MLAs and they spoke about having a conference held here in Prince George that would focus on rural education. The board does plan to meet with partner groups and learn about the issues important to each. Statigic planning continues.
5. Officer and Committee Reports
a) Executive Board Report (Sarah Holland) – see attached
b) Treasurer’s Report (Chris Finke) – see attached. Gillian needs the Bell Mobility login for invoice to the district for annual funding. $376 in Accounts Receivable is an old travel reimbursement expected from BCCPAC. ACTION – Darlene will try once more to receive the reimbursement. Add to next agenda.
c) BCCPAC Report (Darlene Campbell) – They have been working on a manual for Bullying and the steps a parent should take. Dennis is reviewing this. Although the hope is to have it ready by the AGM, it likely won’t be ready. AGM and Spring Conference is scheduled April 30 – May 2. Think about going. Darlene will be running for the position of Director again. Sarah has been working with the website committee.
6. PAC and Parent Assistance
a) Grant Requests –Questions regarding grant applications and grants in question. Are they effective? Should we add another type of grant? Look at other ways of providing funding that benefits PACs and parents.
b) PAC Café & Foodsafe – PAC Café had 20-21 participants and went really well . Definitely use Civic Center in the future. Everything was great.
c) Request from Williams Lake –DPAC has received a request from Williams Lake DPAC asking if we are interested in having Gary Anaka speak in September? Travel costs can be shared if more districts are interested in hosting him. Some general discussion.
MOTION
That DPAC pay to bring Gary Anaka to Prince George in September.
CARRIED
d) Melissa Hoff, Internet Safety – Melissa gave a presentation on what the aboriginal education department offers in the district. She also handed out poster/flyers for an upcoming event. Ab Ed is hosting Darren Laur for a workshop on Internet/Social Media Safety and Digital Citizenship for Parents at Vanier Hall on March 5th at 7pm. Everyone is welcome.
e) Scheduling – resolution workshop- Saturdays work best. Try for March 28th of April 11th.
ACTION – Darlene to contact SD57 and see about booking Van Bien. Some concern about whether resolutions would be available on time.
f) Potential Speaker for March – Industry Training Authority (youth in trade) –Questions regarding scope of discussion. More about barriers to youth entering trades. DPAC would support such a speaker.
g) April Event – Skip this and focus on Fall Conference
h) Fall Conference – Committee composed of Darlene Campbell, Dennis Fudge, Sarah Holland and Charleen Henyu. Jennifer Bandle-McCall will offer consultation on marketing this event.

HOUSEKEEPING – Need to move April and May’s DPAC meetings to the second Monday of those months. ACTION – Darlene to move our bookings for Van Bien when booking Resolution Workshop

7. Advising School District
a) Education Services Committee Report (Steve) – See attached
b) Education Programs and Planning Committee Report (Chris, Darlene) –See attached
c) Policy and Governance (Sarah/Dennis) – Bylaw 1 and Respectful Workplace passed
d) Ad Hoc Technology Committee (Steve) – nothing happening at this time
e) Expanded Committee of the Whole – Gillian Burnett has shown interest. Dennis Fudge also interested, Rob Woods also interested. Gillian and Dennis will sit on this committee with Rob as an alternate if needed.
f) Suggestions for School Board Report –None at this time
8. Other Business
a) Kids to Work – Other districts run a program that entails taking kids to the workplace for the day to experience what wok is like when finished school. Our district is exploring the possibility of doing this. It would probably be a grade 9 program. Lots of questions need to be answered before the start something like this, but they are beginning the process of gathering information and asking questions..
b) Raffle – Edgewood had some questions about running raffles. suggestions put forward from many. Key item for running a raffle is obtaining a gaming license

9. Agenda items for next meeting – none at this time
10. Adjournment – Next meeting is scheduled for Monday, March 9th, at 7:00 pm Van Bien Training and Development Centre.