October Meeting Minutes

We had 16 parents attend the meeting on October 7. There is so much great information presented by DPAC Executives and Representatives from Senior Administration, School Board, Principals & Vice-Principals Association, Prince George District Teachers Association, and CUPE.

We had a presentation from Jason Peters, the new Communications and Public Relations Officer with the District. They have very recently launched a Facebook page School District No. 57. Be sure to “like” and follow. Check out stories from around the District on the new website sd57stories.com.

Plan to attend the DPAC Meeting on Monday November 4 at 6:30 at Van Bien Training Centre. Let us know you are coming by responding to this event. DPAC Representatives (or Alternates) from every school can attend to ask questions, give input, and vote on initiatives.

Finally, there are still a few spots left in the FoodSafe course on Nov. 17. Register here.

Insurance Update

DPAC and the SD57 have been working to resolve the issues around insurance requirements for PAC events. As of our recent October meeting with the District, please note the following:

1. PACs are not to cancel any events due to concerns around insurance and liability – if your PAC has concerns or questions please contact the DPAC, your school Administration or SD57 directly.

2. PACs – Please use this form called Application for the Use of School Facilities – PAC Event; Complete the form to the best of your ability and then review it with your school Principal or Vice-Principal. They will ensure that it is filled out correctly and then submit it to SD57. The “Licensee” on the form is either the person booking the event or a member of the PAC Executive – it is simply a formal reference to the person or party organizing the event.

3. Event info is general information about the event being planned.

4. Activity Leader is the person in charge of organizing the event

5. Other form updates that have been requested include:

  • The “business phone” will be changed to “cell/other”
  • “Days of the Week” and “Frequency” fields will be removed
  • “Start Date” and “End Date” will be removed and replaced by “Event date and times”
  • Clarification about the term “Licensee”
  • Who can sign on behalf the Licensee – either a member of the PAC executive, or the event organizer (needs to be attending the event)
  • “First Aid” may not be a relevant policy on the checklist – under review – leave blank for now
  • “Official Position with the Organization” will be changed to “Event Applicant”

6. Once the form is filled out and completed, the event organizer or PAC delegate will submit to their school administration for review and to have them sign and submit the form to the SD57 office.

7. The District will soon have an online Criminal Record Check system. Regardless, all PAC volunteers must have an up-do-date criminal record check on file. Please submit a list of volunteers for the event you are booking, along with the booking form, to your school administration. They will then confirm with the District that those volunteers do, or do not, have criminal record checks on file.

8. Child-minding during PAC meetings: It is suggested that children remain in view and under the care of their parent during meetings and other events.  Further discussion is still happening at the school district level; in the meantime SD57 and DPAC asks PACs to refer to this link from the Ministry of BC as reference as this is what SD57 is using to review the issues.

Don’t hesitate to contact us at exec@sd57dpac.ca with any questions or concerns. We appreciate your patience as we work to resolve this issue.

Your DPAC Executive Team

DPAC Meeting & Events

We hope to see you at our monthly meeting on Monday October 7, 2019 starting at 6:30pm at Van Bien Training Centre. All parents are encouraged to attend.

DPAC Representatives are elected to attend on behalf of their elementary or high school PAC. Partner Groups report on activities and initiatives throughout School District 57. This includes Representatives from Senior Administration, School Board Trustees, Principals & Vice Principals Association, Prince George District Teachers Association, CUPE, and more. Great information and access to decision makers in our District!

Upcoming Seminar for Parents about Adolescent Brain Development this Wednesday Oct. 9 at South Fort George Family Resource Centre

FoodSafe for PAC Parents Sunday Nov. 17 8:30am – 3:30pm at Van Bien Training Centre – For more information or to register click: here

The White Hatter is coming to Prince George again! Details below.

Please “Like” our page “Prince George District Parent Advisory Council” on Facebook. PAC Executive Members can join “SD57 PACs” Facebook Group. There is also “PG PAC Connections” Facebook group for general discussions and forum to share ideas.

Welcome Back, from DPAC

We are excited to get back to business, continuing to support PACs and families in School District 57. A big thank you to our District Leaders and Administrators, Principals and Vice-Principals, Teachers, and Support Staff for all they do to ensure a smooth start up and continued success throughout the school year.

DPAC Executive Members (elected at AGM on May 6, 2019)

CHAIR:  Andrea Beckett
VICE CHAIR:  Kim Pryschlak
TREASURER:  Arlene McKibbin
SECRETARY:  Milanka Pavlic
DIRECTOR:  Nicole Laferriere
DIRECTOR:  Amie Thibodeau
DIRECTOR/Media Support:  Christa Porter
You can contact us at anytime at exec@sd57dpac.ca. Like our page at https://www.facebook.com/sd57dpac/ and message us there.

Insurance Update

We know that PACs have received confusing and conflicting information about booking the school for meetings and events and have been asked to provide proof of insurance to the City. We thank you for your patience as DPAC advocates on your behalf regarding this matter. Here’s what we know:

In response to a requirement in the User Agreement with the City of Prince George, School District 57 has an “Application for Use of School Facilities” form and policies for licensees to book facilities, pay fees, and show sufficient insurance coverage. It will be rolled out to schools soon.

Parent Advisory Councils (PACs) and District Parent Advisory Council (DPAC) are mandated to operate under the School Act and the District does not intend to cause financial hardship to our non-profit organizations. They are working to ensure we do not have to pay user fees or purchase insurance.
If you have previously incurred a cost for a meeting or event, forward the receipt to exec@sd57dpac.ca.

Further information on the booking process and exemptions will be provided at the September DPAC meeting as well as updates on other initiatives.
We hope to have representatives from all PACs attend.

DPAC Meeting Monday Sept. 9 at 6:30pm Van Bien Training Centre