Agenda for General Meeting Monday, November 2nd, 2015

Web conference link for remote attendees:


Other items for the meeting will be posted closer to the time.

Agenda – DPAC General Meeting
Monday, November 2nd, 2015, 7:00 p.m., Van Bien Training Centre

1. Call to order

2. Adoption of agenda and Adoption of Minutes

3. PAC Networking and discussion (To increase the effectiveness of this section of the agenda, we suggest that people report on ideas that may be of interest to other PACs, or concerns that other PACs could help with.)
7:30pm – Partner groups enter

4. Partner Group Presentations (five minutes each – questions may be taken about general topics)
a) DSAC Report ( )
b) CUPE Report (Karen Wong)
c) Prince George District Teachers Association Report (Richard Giroday)
d) Prince George Principal and Vice Principals Association Report (Dan Watt)
e) Professional Employees Association ( )
f) Superintendent Report (Brian Pepper)
g) Trustee Report (Brenda Hooker)
(5 – 10 minute snack break, opportunity for further partner group discussions)

5. Elections –Vacant Director position

6. Officer and Committee Reports
a) Executive Board Report (Sarah Holland)
b) Treasurer’s Report (Gillian Burnett)
c) Treasurer’s Report (Kim Shannon, Candice Bate)
d) BCCPAC Report ( )

7. PAC and Parent Assistance
a) Communicating with PACs and parents
b) Grant requests
c) Fall conference report
d) Future event planning

8. Advising School District
a) Education Services Committee Report (Steve Shannon, )
b) Education Programs and Planning Committee Report ( Mike Gagel, )
c) Policy and Governance (Sarah Holland, )
d) Suggestions for School Board Report

9. Other Business
a) Radon

b) DPAC Chair summit November 7th – three questions for discussion:
• What areas do you believe are most important for your DPAC to focus on?
• What resources or information would help your DPAC be more effective?
• In a perfect world, what role would you like your DPAC to play in your district?


10. Agenda items for next meeting

11. Adjournment – Next meeting is scheduled for Monday, December 7th at 7:00 pm, Van Bien.

Does your PAC need funding from DPAC?

DPAC has some funds set aside for supporting activities that foster parental involvement in the schools and promote effective communication between schools, parents, students and the community.

If your PAC would like funding or support for holding such an activity, please get in touch with us for more details.

In the past, we’ve asked people to fill out a form for certain uses of funds. If the activity you’d like funded doesn’t fall within those guidelines, please just let us know – we are looking to be as flexible as possible, as long as it’s an activity that fosters parental involvement in the schools.

Decisions on funding are made at general DPAC meetings, usually held on the first Monday of each month. Please submit the request in advance of the meeting.

Please complete the information this form and submit via email to exec@sd57dpac. ca – Request for PAC funding 2015

Use of funds:

  • Speaker Grants: up to $300 towards hiring speakers for PAC events
  • Family of Schools Grants: up to $200 contribution toward a joint event, such as within a family of schools (the group of schools around each secondary school), serving to improve communication/interaction between schools
  • Anti-bullying Grant: up to $200 for PACs to promote anti-bullying in their school
  • BCCPAC Conference Attendance: an application may be made if there is any excess DPAC funding to pay for PAC parent attendance at BCCPAC conferences.
  • Something else that helps foster parental involvement in the schools, and/or promotes effective communication between schools, parents, students and the community.

Presentations from conference #1

We are collecting presentations from the our conference for posting, and will be posting them as received. Here are the first two:


Further to the Bylaws presentation, here are some sample bylaws for a DPAC and a PAC:

These bylaws may be a starting point for PACs or DPACs looking to create, or update, their own bylaws.

And to be complete – here is the school act:

Conference happens this Saturday!

We still have some tickets available, as we have moved our keynote speech to a larger room. To register, please click here:
Eventbrite - DPAC Northern Regional Conference 2015

Agenda: agenda

Workshop descriptions: 2015 Oct Conference Delegates – Program

A limited number of tickets will be available at the door. Pre-registration is strongly advised.

The conference doors open at 8am for registrations (and coffee!).

We will be gathering in auditorium #3 downstairs at the Civic Centre.

We will be starting promptly at 8:30am to respect the time of our attendees and presenters.

An important note on parking – the Civic Centre recommends using the lot between the Coliseum and City Hall on Saturday.

Parking map:


Free tickets still available to PACs

Each PAC in this district can register two people at no charge for our upcoming conference, which costs $30 a ticket otherwise.
There are a number of PACs that haven’t yet registered for their tickets – some will be planning to register as we get closer to the conference, but some may not be planning to go, or may not be aware of the conference.
If you’re a parent in one of the following schools, you may wish to contact your PAC or your principal, to see if you can use one of the free tickets.
The following PACs have not yet registered for their tickets:
  • Beaverly Elementary
  • Blackburn Elementary
  • Centre for Learning Alternatives
  • College Heights Secondary
  • D P Todd Secondary
  • Foothills Elementary
  • Glenview Elementary
  • Harwin Elementary
  • Heather Park Elementary
  • Heritage Elementary
  • Kelly Road Secondary
  • McBride Centennial Elementary  (travel subsidies available!)
  • McBride Secondary  (travel subsidies available!)
  • Pineview Elementary
  • Pinewood Elementary
  • Prince George Secondary
  • Ron Brent Elementary
  • Valemount Elementary  (travel subsidies available!)
  • Valemount Secondary  (travel subsidies available!)
  • Van Bien Elementary
  • Vanway Elementary
  • Westwood Elementary
These PACs have registered for one ticket so far:
  • Buckhorn Elementary
  • Giscome School
  • Mackenzie Secondary School
  • Morfee Elementary
  • Nukko Lake
  • Quinson Elementary
  • Spruceland
The following PACs have registered for their two free tickets:
  • Ecole College Heights Elementary
  • Ecole Duchess Park
  • Ecole Lac des Bois
  • Edgewood Elementary
  • Hart Highlands Elementary
  • Hixon Elementary
  • Malaspina Elementary
  • Nusdeh Yoh
  • Peden Hill Elementary
  • Polaris Montessori
  • Southridge
To register for the Fall Conference, held Saturday, October 24th, please click here:

To find out more about the conference, please click here:

Coming in from out of town for DPAC conference?

We have arranged a special rate at the Ramada – $109.00/night for our premier one king and our premier two queen rooms and $131.00/night for our king suite.

Guest Room Accommodations

We have created an open block for your guest rooms. We are offering a rate of $109.00/night for our premier one king and our premier two queen rooms and $131.00/night for our king suite.
$ 15.00 additional person in room
All rates are subject to applicable taxes.
Rates are quoted in Canadian funds.
Rates quoted are net non-commissionable
Rates will be made available to function attendees three nights prior and three nights after the function for those wishing to extend their stay in Prince George.
Rates quoted include complimentary secured parking with valet service.

Reservation Procedure – Individual Makes Their Own
Reservations can be made by contacting the hotel directly at the numbers listed below and mentioning the group name DISTRICT PARENT ADVISORY COUNCIL or group code CG0801 to receive the special rate:

Ramada Plaza George Reservations Direct 1.250.563.0055
Ramada Plaza George Toll Free 1.800.830.8833

Check-in / Check-out
Check-in begins at 3:00 p.m. and check-out time is 12:00 noon.

DRAFT – minutes for October 5, 2015

DPAC MINUTES FOR October 5, 2015
7:00 p.m. Peden Hill Elementary Gymnasium

DPAC Executive: Sarah Holland (Chair), Gillian Burnett (Recorder), Mike Gagel, Steve Shannon, Dennis Fudge, Darlene Campbell
Partner Groups: Richard Giroday, Brian Pepper, Dan Watt
School Reps: Jacqueline Dockray – Ecole College Heights; Darlene Campbell – Duchess Park; Shara Schenk – Edgewood;Mandy Levesque – Hart Highlands; Kim Shannon – Kelly Road; Shauna Connor – Lac Des Bois; Gillian Burnett – Nukko Lake; Charleen Henyu – Nusdeh Yoh; Randi McLeod – Peden Hill; Michelle Waning – Pinewood; Wendy Neumeyer & Michelle Rolfes – PGSS; Kim Pryschlak – Quinson; Mike Gagel – Southridge Dennis Fudge – Spruceland; Chelsea Vonah – Vanway

1. Call to Order, Secretary
Call for volunteer to record the meeting and prepare minutes. Gillian Burnett from Nukko Lake volunteers.

2. Adoption of Agenda and Minutes
Strike Darlene Campbell’s name from EPPC Committee Report as she has not represented DPAC on this committee.
5. b) MOTION
To Vacate the previous decision to add Dennis Fudge as signing authority on both DPAC bank accounts at Integris Credit Union.
That Darlene Campbell, Mike Gagel and Rob Woods be added as signing authority on both DPAC bank accounts at Integris Credit Union.
Minutes adopted as amended.
3. PAC Networking – Discussion about a variety of events taking place in schools, Scholastics Book Fairs run by PAC vs school staff, parking and traffic around schools, and Program start ups like El Sistema at Quinson. Best practice coming forward from Southridge – added a line to lunch forms which asked for permission to contact parents by e-mail and provided a space for them to supply their e-mail address.
4. Reports
a) DSAC– Not in attendance
b) CUPE (Karen Wong) – Unable to attend
c) PGDTA (Richard Giroday) –Recognized World Teacher Day October 5th. Spoke about support for new curriculum in the form of 2 additional Pro-D days both this year and next. Gave information about the difficulty PEA has had in attracting members and announced that PEA is looking at becoming BCTF members.
d) PGPVPA (Dan Watt – Spoke about workshops provided by the provincial body that support Principal and Vice Principal professional development. Provided information on Learning Team Grants, Innovation Grants and Aboriginal Education Grants.
e) PEA (Nicole Harris) – Not in attendance
f) Superintendent (Brian Pepper) – See attached.
g) Trustee (Brenda Hooker) – Unable to attend
5. Acceptance of Resignation
Dennis Fudge is moving out of province and will be unable to complete his term. Bylaws and Constitution allow us to accept his resignation prior to the end of term. Resignation accepted by general consent.
We now have a Director’s position open on the executive. Call for nominees. Hearing none, we will call again at next meeting. Provided members with a brief description of duties to think about.
6. Officer and Committee Reports
a) Executive Board Report (Sarah Holland) – see attached
Discussion regarding acknowledgement of aboriginal traditional grounds at various DPAC meetings.
Decision reached to observe acknowledgement at our AGM in the future.
b) Treasurer’s Report () – see attached.
Reviewed 2015/2016 Budget.
To accept the 2015/2016 Budget as presented.
Still looking for another volunteer to conduct the Financial Review of the DPAC 2014/2015 books.
Kim Shannon volunteers. All in favour. Dates and times to be determined following the meeting.
c) BCCPAC Report (Dennis Fudge) – “Bullying Stops Here” publication now available. AGM to be held in Kelowna last weekend in April/first weekend in May.
7. PAC and Parent Assistance
a) Communicating with PACs and parents – looking for any ideas about how to improve our effectiveness in this area.
b) Grant requests – Vanway – Discussion about events’ alignment with grant criteria and whether food intended as applicable expense.
To pay for 50% of the $481.73 Vanway PAC grant request.
c) Fall Conference October 24, 2015 at Civic Centre. registration up and going. Discussion about speakers and workshops available.
7. Advising School District
a) Long Range Facilities Plan – District is looking at.
b) Education Services Committee Report (Steve Shannon) – See attached.
c) Education Programs and Planning Committee Report (Mike Gagel) – Did not meet. Next meeting scheduled for October.
d) Policy and Governance (Sarah Holland) – See Executive Report attached.
e) Budget Planning Committee – Not convened for this year yet.
f) Calendar Committee – Not convened for this year yet.
g) Suggestions for School Board Report – If anything comes up, send to executive.
8. Other Business
a) Change of meeting dates – January and May – January’s meeting changed to second Monday. Van Bien not available for second Monday in May. Will look at again next meeting.

9. Agenda items for next meeting – none at this time
10. Adjournment – Next meeting is scheduled for Monday, November 2nd, at 7:00 pm Van Bien Training and Development Centre.

BCCPAC Newsbytes

Notice to Members

Healthy Schools E-Update – October 2015
1. Healthy Schools BC Year Two Evaluation Report
The Healthy Schools BC (HSBC) Year Two Evaluation Progress Report has been completed, and is available online. This report showcases progress of the HSBC initiative across the four key action areas (cross-sector partnerships, coordination of healthy living programs and schools, capacity building and student engagement & leadership), and knowledge and application of the Comprehensive School Health approach among key stakeholders. Thank you again to those members of the committee who facilitated dissemination of the surveys to educators and school administrators that helped to inform the evaluation of this initiative.

2. New School Connectedness Videos and Website Resources
As part of Healthy Schools Week (October 5th to 9th), DASH has launched an onlineSchool Connectedness Film Festival; publicly releasing videos developed by the six schools and school districts that received grants via the School Connectedness Capacity Building initiative – a project co-sponsored by DASH and the BC School Centred Mental Health Coalition. The videos show examples of the strong practices and diverse approaches being used in BC schools and districts to support school connectedness and the mental wellbeing of students.
The videos are part of the newly expanded school connectedness area of the Healthy Schools BC website, where visitors can find quick tips, approaches and strategies, tools and resources.
The videos and the website are meant to encourage and support BC schools and districts as they work on fostering connectedness in their own school community.
FYI, you can follow Healthy Schools Week on social media – share their posts and tweets using #HSW15.

3. Rethinking Drug Education Webinar – October 8th
As another instalment of Healthy Schools week , the Centre for Addictions Research of BC is hosting a webinar related to rethinking drug education and promoting mental health. Jennifer Gibson, a teacher with SD#62 (Sooke), will be co-facilitating the session. For more info and/or to register click here.

4. Evaluation of Concussion Awareness Training Toolkit for School Professionals
Dr. Shelina Babul at the University of British Columbia, Department of Paediatrics is leading an evaluation of the new On-line Concussion Awareness Training Toolkit for School Professionals (CATT School Professionals). CATT provides up-to-date education, tools and resources to effectively recognize, respond and help support a student’s return to school following a concussion. This research study seeks to evaluate this new resource.
Additional Information can be found here

Ken Spencer Award – Your School Could win $15,000
What promising practices are you delivering in your classroom? 
Apply for CEA’s seventh annual Ken Spencer Awards for Innovation in Teaching and Learning and get noticed for how you, your colleagues, and your school community are nurturing your students’ curiosity and love of learning.
Winning entries will be profiled nationally to encourage peer-to-peer learning.
Are you still working under the radar to deeply engage your students while tending to the constant flux of curriculum and assessment requirements? Now’s the time to gain some valuable recognition for the changes you have provoked in your classroom, among a group of classes, a department, or your whole school. Over the years, we’ve seen the impact this this award can bring to educators and their schools.
Our public education system needs to learn from your innovative work.
For details on how you can apply, and to view last year’s winning entries, please visit:
Complete our online application form by November 10, 2015 at 5:00pm Pacific Time.

Interested in mobile health technology and food allergy?
We are developing a smart phone application that will provide evidence-based information about food allergy for patients and parents. We invite you to participate in a study to help determine the content and features that will be included. We would like to speak with parents and adolescents (ages 14-17) to hear their opinions about the use of mobile technology in health, and about the content they would find useful for food allergy. Focus groups will last two hours and refreshments will be provided.  They will likely take place at a local school within the next couple of months.  If you are interested in participating or have any questions, please contact us at

Dr. Edmond Chan (Division Head, Pediatric Allergy and Clinical Immunology, BC Children’s Hospital)
Dr. Victoria Cook (Fellow, Pediatric Allergy and Clinical Immunology, BC Children’s Hospital)
Christopher Mill (Research Coordinator, Pediatric Allergy and Clinical Immunology, BC Children’s Hospital)

Upcoming Event
Internet/Social Media Safety and Digital Literacy Education 101 for Parents.
Presenter Darren Laur with Personal Protection Systems Inc.
October 156:308:30pm
This workshop will cover;
What is the Internet and Social Networking
Internet stats and facts
Emerging online teen trends
What are our kids doing online
Online media literacy and critical thinking
Plagiarism and Copyright Law specific to downloading online
Parental risk management
Why parents need to be good role models
The threat of internet pornography
When to be concerned when your child is online
To register visit or at the door.

Information and Updates for our Members

For all office queries please contact our Office Assistant;
Julie Davies
or our Office Manager;
Marijoel Chamberlain.
Please note our office hours are:
from 9.00am – 4.00pm Monday thru Friday.

We will be hosting a DPAC Summit Saturday November 7th, 2015 at the Vancouver Hilton at Metrotown, please contact the office for additional details.

Memberships received and/or postmarked by December 15th 2015 will give your PAC or DPAC voting privileges at our  2016 Annual General Meeting.
Click here to apply online
Click here for a printable form 

PACs and Gaming Fund

The Government of BC sent out a press release announcing PAC funding from gaming, and included a list of PACs in this school district and city:

Organization Name Payment Amount
Giscome Elementary School P.A.C. 420.00
Hixon Elementary School Parent Advisory Council 640.00
Mackenzie Secondary School PAC 4,080.00
Morfee Elementary Parent Advisory Council 7,560.00
Beaverly Elementary School PAC 3,820.00
Blackburn Elementary School PAC 4,300.00
Centre For Learning Alternatives PAC 14,600.00
College Heights Elementary School PAC 7,100.00
College Heights Secondary School PAC 18,980.00
District Parent Advisory Council No. 57 Prince George 2,500.00
DP Todd Secondary School PAC 13,420.00
Duchess Park Secondary School P.A.C. 18,940.00
Ecole Heather Park Elementary School PAC 12,220.00
Edgewood Elementary Parent Advisory Council 3,800.00
Foothills Elementary Parent Advisory Council 6,640.00
Glenview Elementary PAC 4,880.00
Hart Highlands P.A.C. 7,120.00
Harwin Elementary School P.A.C. 5,300.00
Heritage Elementary P.A.C. 8,020.00
Immaculate Conception Elementary PSG 4,100.00
Kelly Road Secondary School PAC 15,660.00
Lac des Bois PAC 8,560.00
Malaspina Parent Advisory Council 5,280.00
Nukko Lake Elementary School PAC 2,160.00
Nusdeh Yoh PAC 3,040.00
Peden Hill Elementary School PAC 3,540.00
Pineview Parents Advisory Council 3,000.00
Prince George Secondary School PAC 22,180.00
Quinson Elementary Parent Advisory Council 4,320.00
Ron Brent Elementary School P.A.C. 4,260.00
Sacred Heart Parent Support Group 2,820.00
Southridge Elementary School PAC 6,740.00
Spruceland Traditional Elementary School PAC 7,300.00
St. Mary’s Catholic School Parent Support Group 3,660.00
Van Bien Elementary School PAC 4,080.00
Vanway Elementary School PAC 5,480.00
Westwood Elementary School P.A.C. 4,020.00
Valemount Secondary School P.A.C. 1,440.00
Association De Parents Du Programme Francophone De Prince George 2,880.00

The funds will be used to enhance the student experience through extracurricular activities. These grants cover various costs, including sporting equipment, musical instruments, playground equipment and field trips.

Local PACs receive $20 per student, while DPACs receive a flat rate of $2,500. The grant funds must remain under the management and control of those that receive them. Funds cannot be used for, or transferred to, curricular purposes or to schools or school districts or their activities or programs.

At our upcoming DPAC conference, we will be having a session from Gaming on how to manage these funds, as well as a presentation about responsible gaming.

If your PAC did not receive funding – your PAC does need to apply for this funding –  we encourage you to get in touch with the Gaming branch to see if anything can be done. The people at Gaming are great to work with.