Common Roberts Rules Errors

Robert’s Rules are designed to facilitate the transaction of business by your group, not to hinder it. If you’re going to be effective in meetings, you need to know the right — and wrong — ways to use parliamentary motions.

Offering friendly amendments
Speaking without recognition
Moving to “Table!”
Calling the question
Tabling it until next month
“Reconsidering” a vote
Requesting a point of information
Making a motion to accept or receive reports
Dispensing with the minutes
Wasting breath on “I so move”

Agenda for December 2, 2013 Meeting

Agenda package:

Webinar session:

Agenda – DPAC General Meeting

Monday, December 2, 2013, 7:00 p.m. Van Bien Training and Development Centre

1. Call to order
2. Adoption of agenda and Adoption of November 2013 Minutes
3. PAC Networking
To increase the effectiveness of this section of the agenda, we suggest that people report on ideas that may be of interest to other PACs, or concerns that other PACs could help with.
7:30pm – Partner groups enter
4. Partner Group Presentations (5 minutes each).
a) DSAC Report (Graeme Mackenzie, Shelby Miller)
b) CUPE Report (Karen Wong)
c) Prince George District Teachers Association Report (Tina Cousins, Richard Giroday)
d) Prince George Principal and Vice Principals Association Report (Faith Mackay)
e) Professional Employees Association (Nicole Haines)
f) Superintendent Report (Brian Pepper)
g) Trustee Report (Kate Cooke)
(5 – 10 minute snack break, opportunity for further partner group discussions)
5. Officer and Committee Reports
a) Executive Board Report (Sarah Holland)
b) Treasurer’s Report (Gillian Burnett)
c) BCCPAC Report (Darlene Campbell)

6. PAC and Parent Assistance
a) Results from survey to PACs
b) Grant requests
c) Event scheduling
d) BCCPAC conference – brief report (Dennis, Darlene)
7. Advising School District
a) Education Services Committee Report (Steve, Dennis)
b) Education Programs and Planning Committee Report (Darlene, Chris)
c) Policy and Governance (Sarah, Chris)
d) Expanded committee of the Whole (Sarah, Gillian)
e) Calendar Committee (Darlene, Gillian)
f) Suggestions for School Board Report and School Board Partner meeting, being scheduled

8. Other Business
a) Feedback sought by school district on policy 5119
b) Feedback sought by school district on LGBTQ
c) Presentations to DPAC – what are we interested in finding out about?
9. Agenda items for next meeting
10. Adjournment – Next meeting is scheduled for Monday, January 6, 2014 at 7:00 pm Van Bien Training and Development Centre.

Surveying Parents on registration issues

Do you have the time to take a short survey on catchment and registration issues?

This is to assist DPAC in making comments about the draft revisions to the district’s policy on catchment, registration, and transfers – for more information, see:

Increasing Enrollment in Elementary Schools

Did you know that the Prince George School District’s elementary school student population increased, as of September 30th, 2013?

The school district enrollment information is public information – the most recent year’s data comes from the Ministry of Education’s website:

Our data goes back to the 1991/1992 school year. In all that time, for all years before, registration has declined for the elementary school (K to 7) population. (Secondary school (8-12) population has only declined since 1998, but some programs may have been counted differently before that time.)

But this year – for the first time, in over 20 years – the number of students enrolled in Kindergarten to grade 7 actually increased, as projected by both the district and the Ministry of Education. Secondary schools, and overall enrollment, is still declining – but the long decline in the elementary school population seems to now be stabilizing.


If you do not see a table of numbers above, on your computer, please click here to see the table:

If you’re interested in a full breakdown, showing each school for each year, that can be found here:

Air Quality Flag Program

The Air Quality Flag Program is a pilot initiative being introduced in BC elementary schools this year. This free program is accessible online and encourages outdoor activity when the air quality is good, and provides school communities with ideas on how to remain active if the air quality is poor. Some people react more to air pollution than others. Children are more at risk because they are often active outside, have less developed lungs and breathe deeper and more often compared to adults. The Air Quality Flag Program informs schools about local air quality through online resources and curriculum-linked material. If you would like to know more or want to participate, visit

Minutes, November 2013 Meeting


7:00 p.m. Van Bien Training and Development Centre



DPAC Executive:               Sarah Holland (Chair), Gillian Burnett (Treasurer), Darlene Campbell (District Associate) , Steve Shannon (Technical Director), Michelle Yon (Director), and Inge Culhane (Secretary)

Partner Groups:                               Brian Pepper, Superintendent; Kate Cooke, Trustee; Tina Cousins, Richard Giroday, PGDTA; Faith                                      MacKay, PGPVPA; Graeme Mackenzie, Shelby Miller, DSAC; Karen Wong, CUPE; Marci Waller,                                   PEA;

School Reps:                      Darlene Campbell, Duchess Park; Inge Culhane, Edgewood; Sarah Holland, Heather Park; Michelle Yon, Hart Highlands; Patricia and Steven Loptson (on WebX), Heather Park; Steve and Kim Shannon, Kelly Road; Shauna Connor, Ecole Lac Des Bois; Lotte Andersen, Nukko Lake; Darlene Campbell, Nusdeh Yoh; Amy Hudson (on WebX), Pineview; Michelle Rolfes, PGSS; Ryan Clarke, Quinson; Jennifer Hicke, Southridge; Dennis Fudge, Spruceland;


Absentee School Reps:                 Beaverly; Blackburn; Buckhorn; College Heights Elementary & Secondary; DP Todd; Foothills; Giscome; Glenview; Harwin; Heritage; Highglen; Hixon; Mackenzie Secondary; Malaspina; McBride Centennial; McBride Secondary; Peden Hill; Pinewood; Ron Brent; Valemount Elementary; Valemount Secondary; Van Bien; Vanway; Westwood;


1.                  Call to order


2.                  Adoption of  Agenda and October 2013 Minutes-  Agenda – Move 8b) BCCPAC Conference to 6 aa) and add 8 d) Request for presentation  and 8 e) Lice. Minutes – “No” Silent Auction at Nukko Lake for PAC networking.

Adopted with changes by unanimous consent.


  1. PAC Networking – Introductions
  • Heather Park- Explorations prgm began (Crime Scene Science, Story Telling)
  • Hart Highlands- Asked Nukko Lake if the PAC Chair is having a meeting for the family of schools
  • Nusdeh Yoh-  Art project is passed – Totem pole wood will be used for art. Grant of approx $60,000.00
  • Nukko Lake- School bus safety, Christmas cookies (mixed groups of students to make the cookies)
  • Ecole Lac Des Bois – raffle a Christmas tree and everything underneath it. Lots of prizes (family related) $2.00 a ticket




4.           Partner Group Presentations

(a)    DSAC Report- (Graeme MacKenzie (KRSS) and Shelby Miller (DPSS)) – Not in attendance.

(b)   CUPE Report –  (Karen Wong) Good news. Framework agreement. Votes next Thursday for PG, and Friday for outer lying areas. Minute to minute counting of staffing. Stressful for staffing.

(c)    PGDTA Report – (Tina Cousins, Richard Giroday) Spoke to report. October was a busy month. Training with teachers and teachers on call (boundaries with teachers, students and parents and collective agreement). Class composition issues (class size not an issue in PG, however, increase in students needs in the classroom is an issue).  At bargaining table with the govt. Think positive. Discussion about boundaries with parents and social media. Discussion about ratio between decrease in class size and increase in special needs.

(d)   PGPVPA Report – (Faith MacKay) Spoke to report.  Posted on DPAC website. Reports Highglen Montessori, Ron Brent, Ecole College Heights, Kelly Road, Spruceland, PGSS, Malaspina, and Heather Park.

(e)   PEA Report – (Marcia Waller) –  Speech and Language Pathologists, Psychologists, Aboriginal Social Workers, Occupational Therapists, Special Education Tech Consultants. Understaffed  right now in the district, with Psychologists and OT. Lots of activities in the schools, identifying students with learning difficulties. Nicole will be the liaison, but will send different workers from the various areas to attend the DPAC mtgs.

(f)     Superintendent Report – (Brian Pepper)- Spoke to his report. Policy 5119, LGBTQ update,  Halloween thanks to parents, Aboriginal Education Symposium, Applied Science Technologists and Technicians of BC, Strategic Planning Process.

(g)   Trustee Report – (Kate Cooke)- Spoke to her report. Management and Finance, Policy and Governance Committee. Discussion about Motions brought forward by School Trustees.


  1. Officer and Committee Reports

a)  Executive Board Report (Sarah Holland) – Spoke to her report. Attached in November agenda package.

b)  Treasurers Report (Gillian Burnett) –  Spoke to her report. Attached in November agenda package.

c)  BCCPAC Report- Darlene Campbell. Spoke to her report. On DPAC Website.


  1. PAC and Parent Assistance

aa)  BCCPAC Conference  November 15-17-expressions of interest. Email DPAC Chair or Exec if interested. Will                 send Chris Finke if he is able to attend and Dennis Fudge. Still one ticket available.

a)  Budget and Grants – 2013/2014 – Nus Deh Yoh would like to send their PAC treasurer to the BCCPAC Fall                 Conference in Kelowna $338 in funds will be provided from DPAC. All in favor.                                                                                                                                                        b)  Fall Conference  – October 19, 2013 – Discussion of Budget, meals, venues, keynote speaker unable to fly in –                 presented through WebX. Getting info about DPAC out to parents. Perhaps workshop in October for new PAC                 parents and another conference for all parents in Jan/Feb. Preference for Civic center.                                                                                                                                                                  c)  Food Safe workshop – Scheduled November 9, 2013 – Registration spots still available. Sarah will email the                 Principals of the schools to remind them that spots are still available                                                                                                                             d)  Survey to PACs- in November Agenda pkg. Please look over and provide comments to DPAC Chair, Sarah.


7.            Advising School District

a) Education Services report (Steve Shannon ) –  Posted on DPAC website.

b) EPPC Committee  Report (Darlene Campbell) –  Attached in November agenda pkg.

c) Policy and Governance report (Sarah Holland) – Sarah spoke to her report. Policy 5119 and 8310. Attached in                 November agenda pkg.

d) Expanded Committee of the Whole ( Gillian Burnett & Sarah Holland)- Spoke to report attached in November                 Agenda pkg. Please email suggestion/comments to DPAC Chair.

e)  Calender Committee- (Darlene  Campbell and Gillian Burnett) – Spoke to report attached in November                 agenda pkg.

f)  Suggestions for School Board Report (Sarah Holland) Please email Sarah with ideas.

8.            Other Business   

                a)  Email discussion of events and updates outside of meetings. Discussion.                                                                         b)  Feedback sought by school district on policy 5119. Media, scenarios, parents come to Board meetings to               speak about it, bring speakers to explain the effects on families (psychologists and social workers). Interest in             committee – Michelle Yon, Gillian Burnett, Darlene Campbell.                                                                                                               c) Request for presentations – Steve Fleck to present on the Exploration Program. Sarah will check with him    regarding more info about the presentation he would like to present  to DPAC parents.                                                                                                                                                                          d) Lice – table for next meeting

9.            Agenda items for next meeting…

Meeting adjourned at  9:53pm.

Next meeting is scheduled for Monday, December 2, 2013 at 7:00pm Van Bien training and Development Center.



City of Prince George Pro D Day Flyer

Please find enclosed the third edition of the 2013-2014 City of Prince George Pro D Day Flyer.  This flyer lists special programs, events, courses or activities that will be available to youth on November 29th.  Please feel free to print and distribute or display the full document as well as electronically post the flyer on your individual school websites and distribute to all of your administration, teachers and staff: so that they can pass on the information to students.

We hope that as many students as possible can have the opportunity to enjoy some of the wonderful activities that are being offered on Pro D Day.

The Pro D Day Flyer will also be available to view on the City of Prince George website by November 22nd:  feel free to direct students and parents to the link below or add it to your school newsletters or bulletins.


Counsellor Newsletter

Parents, Something New!

At the tip of your fingers is  Pinterest.

You can easily search out resources, tips and activities on Pinterest to help you move through the challenges and joys of the elementary and high school years.  Please check out links to sites on conflict resolution, school anxiety, loss and grief, self-esteem, developing friendships, community resources and more.  If you have any favourite sites let me know!

November 13, Wednesday is World Kindness Day.  
The Random Acts of Kindness link on our parent57 Pinterest Board gives simple ideas of how to be involved with your kids.

Continue reading “Counsellor Newsletter”