Minutes – September 9 2013 Meeting

7:00 p.m. Van Bien Training and Development Centre

DPAC Executive: Sarah Holland (Chair), Chris Finke (Vice Chair), Gillian Burnett (Treasurer), Darlene Campbell (District Associate) , Jacqueline Dockray (Director), Steve Shannon (Technical Director) and Inge Culhane (Secretary)
Partner Groups: Brian Pepper, Superintendent; Kate Cooke, Trustee; Karen Wong, C.U.P.E; Richard Giroday, Tina Cousins, PGDTA; Faith MacKay, PGPVPA;
School Reps: Jacqueline Dockray, College Heights Elementary; Chris Finke, DP Todd; Darlene Campbell, Duchess Park; Inge Culhane, Edgewood; Sarah Holland, Heather Park; Gina, Heather Park (on WebX); Ana Paterson, Highglen; Steve Shannon, Kelly Road; Shauna Connor, Ecole Lac Des Bois; Lotte Anderson, Nukko Lake; Darlene Campbell, Nusdeh Yoh; Sara-Lynn Harding, Peden Hill ; Michelle Rolfes, PGSS; Ryan Clarke, Quinson; Jennifer Hicke, Southridge; Dennis Fudge, Spruceland;

Absentee School Reps: Beaverly; Blackburn; Buckhorn; College Heights Secondary; Foothills; Giscome; Glenview; Hart Highlands; Harwin; Heritage; Hixon; Mackenzie Secondary; Malaspina; McBride Centennial; McBride Secondary; Morfee; Pineview; Pinewood; Ron Brent; Valemount Elementary; Valemount Secondary; Van Bien; Vanway; Westwood;

1. Call to order and Adoption of Agenda –
Add BCCPAC Representative Report to 7. (d).
Adopted with changes by unanimous consent.

2. Adoption of June 2013 Minutes-
Adopted by unanimous consent.

3. PAC Networking – Reports on 2013 school year Sports Day
• College Heights – Teacher run. Concession as part of sports day as a station.
• Nusdeh Yoh- Sports Day funded as a Choice School. Students went to Cineplex.
• Heather Park- Sports Day broken down on their website.
• Nukko Lake- Sports Day (Sports or fun relays?) PAC is deciding whether or not to participate next year. Students spent day indoors (nice weather).Older students went swimming (crowded pool), BBQ (students ate in classroom/families and siblings ate outside).
• Highglen Montessori- Questions about electrical situation at Highglen. Gladstone will be the home for at least one year.
• Peden Hill- PAC took over the sports day. Organized the whole day. Works well. Concession was a separate station. Students rotate through each station. Leadership students helped out.

4. Tapestry Singers presentation (Carolyn Duerksen) – 5 minute presentation. Slide show and two Tapestry
students available for questioning.

5. Mayor’s Crime Task Force Update (Brian Pepper) – included in the Superintendent’s report.

6. Partner Group Presentations
(a) DSAC Report- Would love to have a representative if someone knows of a student interested.
(b) CUPE Report – (Karen Wong) Spoke to her report. Bargaining report. Intense bargaining throughout August and September. Negotiations will be continuing. Developed a local website http://www.3742.cupe.ca
(c) PGDTA Report – (Richard Giroday , Tina Cousins)- Movement in classrooms. Calm in spite of contract negotiations. Hoping for positive negotiations. Teachers report that they are happy to be back. Positive reports for Pro-D activities in various schools.
(d) PGPVPA Report – (Faith MacKay) Spoke to report. Great start up with Pro-D day. District Learning Initiatives. District Assessment Academy. Professional Learning Communities. Reports from Mackenzie Secondary, Vanway, Malaspina, PGSS, and CHSS schools.
(e) PEA Report – (Nicole Haines) – Not in attendance.
(f) Superintendent Report – (Brian Pepper) – Spoke to his report. Important school documents. Bylaw 4:Section 11 School Act -Appeals. SD57 Numbers. District achievement Contract. Mayor’s Task Force On Crime. Questions and discussion about Highglen/Gladstone situation. Decision will hopefully be made in the next 2-3 weeks.
(g) Trustee Report – (Kate Cooke) – Spoke to her report. Public Board Mtg. A lot of Motions. Education Program and Planning. Management and Finance. Education Services Committee. Policy and Governance.

7. Officer and Committee Reports
a) Executive Board Report (Sarah Holland) – Spoke to her report. Media. Conference Committee. External Committee Meetings-Policy and Governance. School Board Mtg.
b) Treasurers Report (Gillian Burnett) – Attached in September agenda package.
MOTION: ( by Gillian Burnett) that DPAC select a Financial Review Committee to review previous years financial information. 2nd by Darlene Campbell. Discussion of audits. All in favor. Motion Carried. Kate Cooke volunteered to review financial documents.
c) Acceptance of resignation and election of new executive position –Jacqueline Dockray resigned as Director. MOTION: (by Gillian Burnett) that Jacqueline Dockray be removed as a signing officer on both the general account and the gaming account. 2nd by Steve Shannon. All in favor. Motion carried. Deferred filling the Director position until next mtg.
MOTION: (by Gillian Burnett) that Chris Finke be added as a signing officer on both the general account and the gaming account. 2nd by Darlene Campell. All in favor. Motion carried. d) BCCPAC Report- Darlene Campbell. Spoke to her report. BCCPAC Fall Leadership Conference. Keynote by Barbara Coloroso. November 15-17, 2013. Kelowna.

8. PAC and Parent Assistance
a) PAC Planner – Jacqueline Dockray. BCCPAC will be putting out planners this year. Decided to see how the BCCPAC planner looks and put the PAC planner on hold for this year.
b) Budget and Grants – Ideas for grants for 2013/14. MOTION: (by Jacqueline Dockray) that DPAC renew “Request for Funding” for grants for the 2013/2014 school year. 2nd by Chris Finke.All in favor. Motion Carried. c) Fall Conference- October 19, 2013. Discussion regarding the Minister of education as Keynote Speaker. Panel or preset questions? Please put posters up in your schools.

9. Advising School District
a) Education Services report (Steve Shannon) – Mtg Sept 23
b) EPPC Committee Report (Darlene Campbell) – Later this month
c) Policy and Governance report (Sarah Holland) – Mtg this week. Policy 8310 is the policy on the development of policy. This is open for public comment now.
d) Expanded Committee of the Whole (Gillian Burnett & Sarah Holland)- Has not met.
e) Suggestions for School Board Report (Sarah Holland) – How can you have an open district with Catchments. Conference coming up in October. Funding available to schools. Getting school PAC’s contact info. Board reminded of Strategic planning.
10. Other Business
a) Bear Aware – MOTION: (Jacqueline Dockray ) that DPAC carry this request to all PAC’s in the district. 2nd by Gillian Burnett. Discussion about whether DPAC should distribute this to PAC’s. The decision was made to leave the newsletter on the DPAC website, however, not distribute to PAC’s. MOTION DEFEATED.
b) Dennis suggested including absentee schools on the DPAC minutes.
11. Agenda items for next meeting… Include all DPAC reps in emails on certain discussions – Dennis.
Meeting adjourned at 9:55 pm.
Next meeting is scheduled for Monday, October 7, 2013 at 7:00pm Van Bien training and Development Center.