Monthly Archives: April 2013

Proxy vote form requested – BCCPAC members

For PACs who are not sending a delegate to the BCCPAC AGM, DPAC will act as your proxy in order to cast your vote. In exchange, DPAC will pay your PAC 50% of the BCCPAC registration of $75.

DPAC provides this funding to give our school district, and the North, a larger voice at the  BCCPAC AGM.

DPAC is sending several delegates to the AGM, and have put the names of Dennis Fudge and Darlene Campbell on our form.

Once you have filled out the proxy form, it will need to be sent to both BCCPAC and DPAC. The form asks you to send it to BCCPAC only, but it is very important that DPAC knows in order to send you a cheque, and make sure that your form was received by BCCPAC.

Please either scan/email the form to info@bccpac.bc.ca and info@sd57dpac.ca, or fax it to 604-687-4488 and 250-614-1316 (attention Sarah Holland).

This document is the proxy form:

DPAC 57 – BCCPAC Proxy Form 2013

Find out more about the proxy voting process here: what the heck is a proxy
note: this photograph from the 2012 BCCPAC AGM even shows two of your delegates caught in the act of voting!

According to BCCPAC, the following PACs are members for 2012/13:

  • Beaverly Elementary
  • Buckhorn Elementary
  • College Heights Elementary
  • College Heights Secondary
  • D.P. Todd Secondary
  • DPAC – Prince George
  • Duchess Park Secondary
  • Ecole Lac des Bois
  • Edgewood Elementary
  • Giscome Elementary
  • Glenview Elementary
  • Hart Highlands Elementary
  • Heritage Elementary
  • Highglen Montessori Elementary
  • Kelly Road Secondary School
  • Nukko Lake Elementary
  • Nusdeh Yoh
  • Peden Hill Elementary
  • Pineview Elementary
  • Prince George Secondary
  • Quinson Elementary
  • Spruceland Traditional Elementary
  • Valemount Elementary
  • Van Bien Elementary
  • Vanway Elementary School

Resolution Workshop – Saturday, April 13, 9:30am

Join us at a resolutions workshop to discuss how to vote at the provincial BCCPAC Conference. We will be starting at 9:30am at the Van Bien Training Centre. As food will be provided, we ask that you register.
Eventbrite - Prince George DPAC - BCCPAC Resolutions Workshop 2013
Agenda:

Review resolutions and nominations: nominaton_and_resolution_book_2013_final_for_web_march_25_2013_0

 

Resolutions include playgrounds, literacy centres, funding, and more.

As we will be providing food, pre-registration is required – no registration, no food, no fun.

 

Why attend?

Various school PACs in this district are members of BCCPAC, and have the right to vote at the AGM. DPAC will be sending representatives, and can vote for members by proxy at the AGM. PACs may wish to give specific instructions to proxy holders on how to vote, or may wish to generally educate themselves about some of the provincial issues that PACs will be discussing.

 

Who can attend?

Any parent in the district. Your PAC can only vote if you’re a member of BCCPAC, but we encourage all parents to be informed.

 

Is my PAC a member of BCCPAC?

According to BCCPAC, the following PACs are members for 2012/13:

  • Beaverly Elementary
  • Buckhorn Elementary
  • College Heights Elementary
  • College Heights Secondary
  • D.P. Todd Secondary
  • DPAC – Prince George
  • Duchess Park Secondary
  • Ecole Lac des Bois
  • Edgewood Elementary
  • Giscome Elementary
  • Glenview Elementary
  • Hart Highlands Elementary
  • Heritage Elementary
  • Highglen Montessori Elementary
  • Kelly Road Secondary School
  • Nukko Lake Elementary
  • Nusdeh Yoh
  • Peden Hill Elementary
  • Pineview Elementary
  • Prince George Secondary
  • Quinson Elementary
  • Spruceland Traditional Elementary
  • Valemount Elementary
  • Van Bien Elementary
  • Vanway Elementary School

Any questions?

Please email info@sd57dpac.ca

Auditor-General Report on School Board Governance

The Auditor General recently released a report on school board governance in BC: http://www.bcauditor.com/pubs/2013/report2/school-district-board-governance-examinations

School boards create an important linkage between local communities and the
British Columbia school system. Effective school board governance demands a great deal from elected trustees and the need for good governance cannot be overstated, as school boards are responsible for a large number of duties, including establishing and closing schools subject to the order of the minister; managing schools, school property, class size, school calendars and student records; student enrolment; providing educational programming; and submitting approved achievement reports to the Minister. How school boards accomplish these tasks is by establishing policies, delegating responsibility for accomplishing operational tasks to school district administrators, and providing effective governance oversight.

Effective board governance requires commitment to learning and improvement. To that end, the government of British Columbia produced some excellent good practice guidelines and direction pertaining to board governance a number of years ago. The guidance was intended for all public sector boards, including school boards, but what I discovered through this examination is school board trustees are not sufficiently aware of this guidance and need to strengthen their practices in some key areas.

I am concerned that school boards are at risk of becoming overly dependent on school district administrators in the areas I identified needing improvement. Trustees need to be fully aware of good practices related to board governance to effectively carry out their responsibilities.

Superintendent's Report to Board on Class Size and Composition

The attached PDF is taken from the school board agenda package for April 2nd: April 2 – report to board on class size and composition

The report uses IEP as an indicator of composition issues within a class room. This document was kindly provided by the Superintedent, upon request, to provide a definition of IEP: IEP definition and special needs

Note that the Victoria Coalition of Parent Advisory Councils had a fascinating report January 2012, in part related to how composition issues should be managed: http://sd57dpac.ca/wordpress/wp-content/uploads/2012/02/VCPAC-Proposal-for-a-Classroom-Support-Fund-24Jan12.pdf

Agenda – April 8, 2013 Meeting

For those logging in from their home computers, this link can be clicked on to attend the meeting remotely:

https://sas.elluminate.com/m.jnlp?sid=7345&password=M.8E3CE080DBFA40561950F5021A5774

Sometimes technical problems have meant a slight delay in bringing the online meeting up and running – please give it a few minutes if it’s not active at the right time.

 

Agenda – DPAC General Meeting

Monday, March 4, 2013, 7:00 p.m. Van Bien Training and Development Centre

 

1.       Call to order

2.       Adoption of agenda and Adoption of March 2013 Minutes

3.       PAC Networking

To increase the effectiveness of this section of the agenda, we suggest that people report on ideas that may be of interest to other PACs, or concerns that other PACs could help with.

7:30pm – Partner groups enter

4.       Partner Group Presentations (5 minutes each, maximum)

a)      DSAC Report  (Jay Khatra)

b)      CUPE Report (Lorraine Prouse)

c)       Prince George District Teachers Association Report (Matt Pearce, Tina Cousins)

d)      Prince George Principal and Vice Principals Association Report (Faith Mackay)

e)      Professional Employees Association (Nicole Haines)

f)       Superintendent Report (Brian Pepper)

g)      Trustee Report (Kate Cooke)

5.       Presentation from Dennis Fudge on Fraser Institute Report (10 minutes, maximum)

(5 – 10 minute snack break)

6.       Officer and Committee Reports

a)      Executive Board Report (Sarah Holland)

b)      Treasurer’s Report (Gillian Burnett)

c)       Report of Delegate Selection Committee for BCCPAC Conference May 3 to 5

d)      Report of Nominating Committee for AGM

 

7.       PAC and Parent Assistance

a)      PAC Planner

b)      Grants

 

8.       Advising School District

a)      Education Services Committee Report (Steve Shannon)

b)      EPPC Committee Report (Darlene Campbell)

c)       Policy and Governance (Sarah Holland)

d)      Expanded committee of the Whole (Gillian Burnett & Sarah Holland)

e)      Suggestions for School Board Report

 

9.       Other Business

a)      Resolutions Workshop – before BCCPAC Conference – April 13th, 9:30am

b)      BCCPAC Proxy forms

10.   Agenda items for next meeting

11.   Adjournment – Next meeting is scheduled for Monday, May 13, 2013 at 7:00 pm Van Bien Training and Development Centre.

DRAFT – Minutes of March 2013 Meeting


DPAC MINUTES FOR MARCH 4, 2013

7:00 p.m. Van Bien Training and Development Centre

 

Attendees:

DPAC Executive:               Sarah Holland (Chair), Chris Finke (Vice Chair), Gillian Burnett (Treasurer), Darlene Campbell (District Associate) , Jacqueline Dockray  (Director), Steve Shannon (Director) and Inge Culhane (Secretary)

Partner Groups:               Brian Pepper, Superintendent; Kate Cooke, Trustee; Matt Pearce, PGDTA; Lorraine Prouse, CUPE

School Reps:                      Tanya Schunicht , Jacqueline Dockray, College Heights Elementary; Chris Finke, DP Todd; Darlene Campbell, Duchess Park; Inge Culhane, Edgewood; Kim Shannon, Hart Highlands; Sarah Holland, Heather Park; Steve Shannon, Kelly Road; Lotte Andersen, Nukko Lake; Darlene Campbell, Nusdeh Yoh; Michelle Rolfes, Pineview; Ryan Clarke, Quinson; Dennis Fudge, Spruceland; Barb Oke, Vanway

 

1.                  Adoption of Agenda

Unanimous consent

 

2.         Adoption of Feb 4, 2013 Minutes

Missing from minutes Barb Oke from Vanway – was present at Feb 4 meeting

Adopted as corrected by unanimous consent

 

  1. Election – DPAC secretary – nominated and voted in, all in favor (Inge Culhane new secretary)

 

  1. 4.                  Request for parent input on budget issues and challenge for 2013/14, for presentation April 3

Discussion regarding each partner group giving input

Funding for counselors for all schools

Librarians needed in all schools

Distance Education 20% success rate/ need support for these students

Nusdeh yoh –  transportation promised

Transportation – busing in general needs to cover more area

Courtesy and catchment Choice busing for choice schools

Aides filling positions

Bring back to PAC’s for discussion

 

 

5.         PAC Networking

  • Hart highlands-  capped school, hasn’t reached cap, 38 enrolled now
  • Kelly Road- Northern Center gov prgm, fruit and veggie prgm, apply for it, www.sfvnp.ca
  • Vanway- Dielemans fundraising
  • College Heights-  Spring Concert, Lego winter carnival  and Spring dance March 7
  • Pineview- antibullying, finished basketball
  • Quinson-  Fort St. James trip
  • Duchess- On line safety speaker full attendance expected
  • Nusdeh yoh- lunch prgm how to change to traditional foods and have parents cater it,  issues with antibullying presentation, Cultural food served fresh twice a week and a parent taking over for 8 weeks (cook) put in business plan
  • SPRUCELAND-  Fraser Institute Report
  • Nukko- Thanked the DPAC for making projection of schools public, snow day went well, contest (who uses the new school website the most by end of year),  Spring break being a long hall for next year to get to end of school
  • DPTODD- spirituality, culture and gender
  • Edgewood- Thanked the DPAC for grants, SOLOS presentation March 14th Family of Schools
  • Heather Park- raffle tickets tickets for Vancouver game April 20,  $2 each
  • BCCPAC- Darlene nominated for election, wants info for speech, difference between North and South needs/unique issues for North. Send Darlene an email with thoughts

 

6.           Kids helping kids presentation– handout on DPAC website

All schools in PG are action schools

7.           Reports

(a)                DSAC Report – Not present

(b)               CUPE Report –  Lorraine Prouse – See attached

(c)                PGDTA Report – Matt Pierce – Zone day, PD day, PGSS PD activities, presenters from all over province and out of province, Williams Lake unable to attend, looking at April next year for Spring Fling to accommodate travel for out of town attendees

Bargaining has commenced, not a lot of bargaining until after May 14, DPAC thanks for invite to Spring                                    Fling (one DPAC representative registered)

(d)               PGPVPA Report – Faith contacted Sarah (unable to make it) Report put on DPAC website

(e)               PEA Report – Sends regrets

(f)                 Superintendent Report –  Brian Pepper – See attached

(g)   Trustee Report – Kate Cooke – See attached

8.            Committee Reports

a)  Executive Board Report (Sarah Holland) – See attached

b)  Treasurers Report (Gillian Burnett) – See attached

 

9.            PAC and Parent Assistance

a)  PAC Planner – discussion: calender portion input, projected completion date,

b) GRANTS – no new applications

 

 

 

10.          Advising School District

a) Education Services report (Steve Shannon) –  see attached

b) EPPC Committee  Report (Darlene Campbell) –  Will attend March 12th

c) Policy and Governance report (Sarah Holland) –  see attached

d) Expanded Committee of the Whole (Gillian Burnett & Sarah Holland) – see attached

e) Suggestions for Board Meeting (Sarah Holland) – Next mtg April 2, 2013

11.          Other Business

                a) Election of Delegate Selection Committee for BCCPAC Conference May 3 to 5 – agreed to sit on committee        (Darlene Campbell & Gillian Burnett) All in favor

b) Election of Nominating Committee for AGM – agreed to sit on committee (Chris Finke, Dennis Fudge, and           Darlene Campbell) Jacqui motioned – All in favor

c) Resolutions Workshop – before BCCPAC Conference – Gillian voted to check when Van Bien Training Center is                     available, either Sat April 13 or April 20 10am-12pm. Jacqui will contact school district about the date and               place available. Also discussion regarding – including Budget discussion after resolution workshop.  ACTION.

d) Change date of April DPAC mtg from April 1 to April 8 – All in favor. Jacqui will cancel April 1st date with school                      district. College heights motioned (Jacqui). DPTODD seconded (Chris).

e) BC Family French Camp – Sarah will post on DPAC website

12.          Meeting adjourned at 9:36 pm.- next meeting scheduled for Monday, April 8, 2013 at 7:00pm Van Bien training                   and development Center.